ForumJobs

POSITION OVERVIEW 

We’re looking for an Alumni Communications/Engagement & USAC Scholarships Coordinator to oversee alumni communication & connection, & to oversee USAC scholarships.


Compensation
Starting at $50,000


RESPONSIBILITIES

Alumni related:

Connecting with alumni to manage inquiries, communications, & engagement

Finding & creating storytelling content around alumni & study abroad impact

Building an alumni insight community & leading focus groups

Recommending strategies that strengthen alumni participation & support

Collaborating with staff who work with UNR students/alumni, as well as other department staff as appropriate

Compiling helpful resources for recent alumni such as re-entry tips, CV, interview advice, how to articulate value of study abroad for career development

Overseeing limited alumni events

Gathering & managing data surrounding alumni interactions

Organizing social media efforts specific to alumni group



Scholarships related:

Serving as main contact for internal & external stakeholders on topic of USAC scholarships

Managing the year-round USAC scholarships process (budgeting, awardee selection, etc.)

Recruiting, overseeing teams of volunteer scholarship essay readers across the organization (& external, as needed)

Ensuring scholarship application documents are accurate, posted, processed in timely manner, awardees selected, & funds distributed

Collaborating with USAC colleagues across departments including accounting (on budgets), marketing (on website updates), advising, administration, & others

Maintaining organized files of current donor information

Maintaining professional communication with current donors

Providing scholarship training & informational webinars for USAC Central Office &S. Partner Universities

Where relevant, remaining current with UNR Financial Aid office policies re: scholarship applications & disbursement

Where possible, seeking additional USAC scholarship opportunities





OTHER DUTIES AS ASSIGNED

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

With knowledge of Syracuse Abroad’s extensive portfolio of academic programs (curriculum, experiential learning opportunities, levels of student services & support, more), the Advisor guides students to select the overseas academic program in line with academic, professional, and personal goals (while also maintaining focus on broader unit yield and University retention goals). Using good judgment and sensitivity, the Advisor provides high levels of support to diverse student populations to meet challenges and opportunity of studying in different cultural contexts including playing a front-line role in fielding and managing complex student academic, mental and physical health, interpersonal, housing, and other issues that arise, managing confidential information in a professional manner, developing and maintaining more collaborative relationships with campus academic advisors and other University personnel, and developing, delivering pre-departure programming to ensure students are prepared for their aboard experience.

Responsible for student visa advising, admissions processing, and supporting student recruitment and engagement efforts on campus and nationally, which includes organizing and delivering information sessions and presentations, participation in presentations at conferences and study abroad fairs, liaising with partner institutions, etc. Advisor also manages Partner course approval and registration process: working with key contacts at the University Schools/Colleges (Associate Deans, department chairs, faculty, academic advisors) to obtain approval for World Partner Program courses. Serve as main point of contact for incoming exchange students/visiting researchers from partner universities.

Reporting directly to the Provost, the Dean of International Education provides vision, leadership, and direction in developing international and multicultural dimensions of Juniata College. The Dean designs and implements academic policies and curriculum requirements related to international programs, with input from key campus stakeholders, such as the International Education Committee (IEC). The Dean oversees the administration, budget, and assessment for the Center for International Education, which includes: English for Academic Programs (EAP), International Student & Scholar Services, Study Abroad, and global programming through Language in Motion (LiM) and the Global Village multi-cultural living-learning community. In partnership with the Office of Equity, Diversity and Inclusion, this position works with diverse faculty, staff, and students, serves as an advocate for student success, and prepares global leaders as part of the Principles of a Liberal Arts Lifestyle. This position functions with considerable independence.

Typical Duties & Responsibilities
• Directly supervises full-time and part-time staff in the Center for International Education in a variety of positions and leadership roles.
• Develops new exchange partnerships and study abroad program (outbound) and incoming exchange (inbound) relationships with exchange partners abroad and US consortium partners. Manages the exchange balances for student exchange placements to meet budgetary forecasts.
• Advises faculty in developing short-term study abroad program development.
• Manages transcripts and credentials from outside the U.S. (advising study abroad, degree, dual degree, exchange, EAP/language, partner students)
• Partners with the Juniata Advancement division in securing resources necessary to advance the vision of the Center for International Education.
• Partners with the Enrollment division to recruit students and implement exchange agreements.
• Works with Juniata’s Director of Student and Scholar Services, overseeing the administration and interpretation of SEVP regulations for the college, and administers orientation and transitions support services for international students in collaboration with college offices and departments.
• Assists faculty and staff in incorporating international and cross-cultural perspectives into academic and co-curricular programs and initiatives.
• Maintains current and appropriate credentialing through on-going professional development and represents the college in state, national, and international association related to international education.
• Represents the college, academic departments, and faculty perspectives by serving as Chair of the International Education Committee and Travel Safety Committee.

About Juniata College
As one of the 40 Colleges that Change Lives, Juniata College is dedicated to providing an academically rigorous and personally enriching liberal arts education. Juniata College is a private, liberal arts college in Huntingdon, PA with 1300 students. Approximately 400 students study abroad on every continent except Antarctica and 150 international students from 25 countries study at Juniata College each year (10% of the student population). In 2022, 8 Gilman scholars were awarded, as well as a Fulbright and a St. Andrews Scholarship. In 2012, Juniata College earned the Paul Simon Award for Comprehensive Internationalization.

Juniata College is committed to cultivating an equity-minded and equity-engaged campus culture, one that is inclusive and supportive of its students, faculty, and staff. We believe that all members of the College community share the responsibility to engage, sustain, and leverage an interconnected learning environment in which difference is valued, equity is sought, and a sense of belonging is explicit. Juniata’s strategic mission promotes diversity in every expression, and amplifies the College’s commitment to equity, diversity, inclusion and access. We aim to evolve into a more global, equitable and ethical community, where all Juniatians live a life of inclusive belonging needed for becoming leaders who value and embrace human interconnectedness and dignity. Juniata invites and welcomes applicants from diverse backgrounds and perspectives.
AA/EOE

Under the oversight of the Center Director, the HWM, as an individual and as a member of program faculty/staff team, will:

Student Affairs:
Assist Center Director with delivery of in-country orientation and ongoing training to students in the areas of community building, critical thinking, cross-cultural issues, conflict resolution, self-awareness, communal living, and physical health/mental health and safety
Assist the HQ Admissions team in the delivery of an online Pre-Departure Orientation as needed
Act as a resource to students for their program-related, personal, and medical needs
Facilitate communication within the student group and act as a liaison between staff and students
Preemptively monitor and address individual student and group attitudes and behavior
Keep the Center Director informed of potential problems
Participate in resolving group conflict and student conduct
Facilitate establishment and support of student committees

Safety & Risk Management:
Support Center Director in overseeing the safety of all program participants
Adhere to, actively model, and enforce all school-wide and program rules and polices
Utilize incident reporting system, providing written reports to SFS Headquarters
Work with and support Center Director with carrying out on-site safety audits
Review and Submit a Risk Management Plan to SFS headquarters prior to field trips
Participate in the review and revision of program risk assessment and management plans
Work with Center Director to coordinate the program’s emergency plans, including for evacuation and fire safety
Recommend and review policies and procedures for risk management
Serve as a main point of contact for student emergencies, effectively managing crisis situations
In consultation with the CD, facilitate the safety and health portions of the on-site orientation
Keep all medical kits and safety supplies stocked and up to date

Community Outreach:
Work with program faculty/staff to develop and implement community outreach activities
Arrange recreational programming for students within the local community
Develop meaningful partnerships between and program and the local community
Organize and facilitate guest speakers from the community
Coordinate with other staff to develop community engagements initiatives

Program Support:
As directed by the CD, develop or update program schedule, regularly communicating these updates to students
Attend new program staff training prior to and during the program
Provide periodic reports, marketing materials, and student input to SFS headquarters
Participate in preparation of final reports and program field preparation guide revisions
In cooperation with other program staff and as delegated by the Center Director, provide day-to-day coordination of interns
Participate in planning activities prior to program start and in review post-program
As requested by the Center Director, assist with other logistical, group management, and administrative tasks

Daily Program Life:
Live on-site for the duration of each program period and engage with students during mealtimes
On a rotating basis, take responsibility for Program-specific staff of the day duties
Take part in, and occasionally lead, program upkeep projects, social, and field activities
Serve as program caretaker during breaks as requested by the Center Director
Drive standard transmission vehicles

Human Resources Manager Responsibilities:

Recruitment
Post job announcements on SFS website and appropriate external job sites and work with Marketing Manager to post on social media
Actively seek out networks and new recruitment channels to promote SFS positions, with special emphasis on attracting candidates from diverse backgrounds.
Maintain online resume database and track applicants on SFS’s internal job tracking system
Conduct preliminary screening, collect references, background checks, and driving record checks, as needed

HR Administration & Compliance
Coordinate the onboarding and offboarding processes
Maintain HR records database and organizational charts
Collect, monitor, and submit monthly headcount reports
Manage HR annual budget
Ensure I9 compliance
Revamp and maintain US Employee Handbook, and advise on Employee Handbooks for SFS’s international entities
Oversee annual performance evaluation process
Conduct compensation reviews and make recommendations to senior management
Collaborate with Operations to review hiring practices and labor laws

Benefits Administration
Work with broker to annually shop for competitive pricing on benefits and present to senior management
Manage benefits including health insurance, HSA, dental insurance, short and long-term disability plans, life and AD&D plans, retirement plan, FMLA, workers compensation, unemployment and COBRA

Employee Relations
Receive employee support requests and assist with facilitation and documentation
Partner with supervisors on performance improvement plans, as needed
Investigate employment discrimination and harassment claims per SFS policy and legal requirements

Organizational Culture & Training
Assist senior management in promoting a positive and inclusive remote work/hybrid/multi-time zone culture
Identify training needs within the organization and external consultants to deliver training as needed i.e. JEDI, HIPAA compliance, harassment, conflict mediation, etc.

The Senior Director of Global Engagement will lead the effort to design a distinctive global education at one of the country’s only selective liberal arts colleges in an urban setting, preparing students for life after college. The senior director will build on a rich history of global programming, Trinity’s location in a culturally vibrant city, and outstanding liberal arts faculty. The College’s commitment to a global vision of learning is key to its strategic plan, and the senior director will be charged with bringing life to this institutional goal. Under the Senior Director of Global Engagement, the Office of Study Away should become known for providing innovative global experiences and learning opportunities to liberal arts students. The senior director must be passionate about empowering students from all backgrounds and disciplines. Through short-term programs, international partnerships, and new opportunities, the senior director will collaborate closely with faculty to integrate off-campus programs and initiatives into the newly adopted Trinity Plus Curriculum.

Status: Full-time, exempt
Schedule: M-F, 8.30a.m. - 4.30p.m. This role may require occasional evening and weekend work based on seasonal business needs/position requirements.
Reports to: Director of Human Resources
Direct reports: None
Start date: ASAP
Location: Chicago, IL (hybrid)

About Us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations.

From our headquarters in Chicago to our 400+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from underrepresented populations and provide millions in scholarships and aid year after year. We are proud that our students are as diverse and exciting as the countries we study.

We\'re not ashamed to admit, we\'re a little bit obsessed with study abroad.

When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You\'ll want to come to work and, more importantly, want to stay and advance our mission together.

Summary of Position:
The Benefits, Compensation, and HRIS Administrator, under the leadership of the Director of Human Resources, is responsible for the successful administration of our HRIS, including benefits and compensation, and compliance.

Essential Job Responsibilities & Duties:

Benefits

Responsible for the administration, reconciliation and audit process of all benefits; maintains relationships with vendors.
Oversee the reporting of plan withholdings and applicable employer matching funds to third-party administrators for staff and executives.
Oversee the implementation health and welfare programs.
Responsible for the oversight of the employee assistance program both domestically and internationally.
Participate in the selection, supervision, and coordination of company use of insurance brokers, insurance carriers, pension administrators and other outside sources.
Oversee the open enrollment process, including premium updates, rate changes, enrollment materials, etc.
Serve as a resource to employees with benefit questions and problems, working to find resolutions.
Approve benefit invoices.
Compensation

Oversee the merit increase process in the Human Resources system. This includes creation of merit increase spreadsheets, processing merit increases, uploading merit changes into the payroll system and generating any needed reports.
Oversee the participation in and management of salary surveys.
Perform ad hoc market analysis for salary decisions.
HRIS

Act as the primary administrator of the HRIS, entering and managing all changes, including, but not limited to new employee onboarding, personal changes, job and salary changes, offboarding, etc.
Serve as the HR side of payroll administration, including review and reconciliation of payroll processing.
Run reports as needed.
Manage HR data, such as turnover reports, promotional reports, EEOC reporting, etc.
Actively participate in the update or conversion of new systems.
General Administration and Compliance

Assist with the development, management and administration of the annual budget process and forecasts.
Responsible for organizational compliance with all existing legal and government reporting requirements including any related to EEO, ADA, FMLA, ERISA, OSHA.
Responsible for the Conflict of Interest reporting.
Make recommendations for improvement of policies, procedures and practices on personnel matters as well as benefit program.
Communicate changes in the organization\'s personnel policies and procedures and ensures that proper compliance is followed.
Maintain knowledge of industry trends and employment legislations and ensures organization\'s compliance.
Maintain responsibility for organization compliance with federal, state and local legislation pertaining to all personnel matters.
Serve as a main departmental resource for building and updating our intranet page.
Serve as a main departmental resource for organizing and administering electronic files.
Serve as the primary administrator of the departmental email inbox.

The Program Coordinator is part of a team that develops and implements CCSA programs. The person is responsible for coordinating study abroad programs in partnership with the CCSA team and faculty from our member institutions, acting with a high level of autonomy in decision-making and high expectation on responsiveness.

The ideal candidate will bring proven experience with program management, enjoy working with people, be solution-focused, with excellent verbal and written communication skills to work with a wide array of individuals.

This is a full-time staff position that reports to the CCSA Executive Director and works closely with the faculty, on-site administrators, and CCSA Board of Trustees. CCSA offices are in Bowling Green, Kentucky.

Primary Duties and Responsibilities

• Coordinate assigned study abroad programs to include, but not limited to, budget development, on-site arrangements, and program excursions.
• Work with individual faculty so they may effectively deliver their courses through program planning and activities.
• Coordinate group air & travel day logistics that includes, but is not limited to, air costing package, group air requests.
• Coordinate arrangements for Board meetings and faculty/program director orientations.
• Incorporate Forum on Education Abroad standards into duties.
• Actively engage in ongoing professional development.

POSITION: A full-time, professional academic staff position is available in Center for International Education beginning June 1, 2023. The working title for this assignment is Study Abroad Manager with an official title of International Programs Manager in title series. This is a renewable assignment, contingent on performance and funding. The salary will be commensurate with experience and qualifications with salary range of $45,000 to $49,000 and full benefits package.

This position is part of a team of two study abroad managers and two administrative staff. The position manages a portfolio of study abroad programs; serves as the lead course designer and instructor for the one-credit, pre-departure orientation class; and lead manager for the study abroad integrated learning assessments (I1).

Core duties includes:
1. Program Management & Student Advising
2. Pre-Departure Orientation Course & Curriculum Integration
3. University Collaboration on Study Abroad
4. Promotions Support

A full job description can be found at https://www.uwec.edu/job-postings/19425/.

Eau Claire, Wisconsin was recently ranked as one of the top 100 places to live in the U.S. by Livabity: https://livability.com/best-places/the-2020-top-100-best-places-to-live-in-america/eau-claire-0/ due to affordable cost of living, arts, and green space.

Under the supervision of the Assistant Director, advise and prepare students for outgoing education abroad programs (direct enrollment, international and national exchange, and program provider programs) and support inbound exchange students. Manage education abroad application processes, design and implement pre-departure and re-entry programs. Assist in the day-to-day administrative operations of the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Conduct information sessions on an individual and/or group basis regarding the program selection process and manage the URI and program providers’ education abroad and national exchange application process.

Develop and maintain strong working relationships with on-campus and program provider partners.

Manage administrative processes associated with advising, nominating, and orienting students for international and national programs.

Develop education abroad promotional materials and stimulate interest in education abroad through outreach events such as classroom visits, Admissions events, and annual Study Abroad Fair.

Assist in developing and promoting URI education abroad programs, provide input into admissions decisions, and ensure students’ compliance with registration and transfer credit requirements.

Curate supportive relationships and academic portfolio recommendations aligned with learning objectives of assigned academic programs, departments, and colleges.

Assist with assessment and development of established and new programs. Assist with the collection and reporting of data, which includes but is not limited to, program evaluation and the development of policies and procedures to improve program and service effectiveness.

Maintain and update the application software, TerraDotta, as well as the URI International Education website to reflect accurate program offerings and application requirements.

OTHER DUTIES AND RESPONSIBILITIES:
Share collaborative efforts with the Assistant Director and with academic and non-academic units within and outside the University.

Participate in the International Center 24-hour emergency number response rotation.

Continually review department processes and systems to support accurate, instructional, and easy to understand messaging.

Perform other duties as required.

LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management, spreadsheet software.

The CLS Program, sponsored by the U.S. Department of State, is an intensive overseas language and cultural immersion program for American students enrolled at U.S. colleges and universities. Students spend eight weeks abroad studying one of fifteen critical languages. The program includes intensive language instruction and structured cultural enrichment experiences designed to promote rapid language gains. The program includes intensive language instruction and structured cultural enrichment experiences designed to promote rapid language gains. By prioritizing inclusion and access, the CLS Program ensures that the next generation of America’s global leaders reflects its diversity.

The Program Officer position reports to the CLS Program Manager and is responsible for program administration and logistics, communication with program participants and partnering institutions in Taiwan providing Chinese immersion language programs and in China providing Chinese virtual language programs. The Program Officer will also remotely manage a team of Resident Directors. In addition, the Program Officer will work with a team of regional Program Officers to analyze program successes and challenges and work on projects to implement changes and improvements across program sites. The Program Officer will also work on select recruitment activities and monitoring selection panels during the application season, both in coordination with the larger CLS team.

The position will require close attention to detail, the ability to handle multiple tasks and work independently, and a readiness to communicate with diverse groups of people. While organizational skills and administrative experience will be an important plus for any candidate, an extensive understanding of academic culture for study abroad programs is also important. Some travel will be required.

The position is based in DC.

DUTIES & RESPONSIBILITIES:

▪ Assist in the administration of institutional partner agreements and budgets;

▪ Coordinate with overseas partners on program components;

▪ Assist in writing and preparation of reports and grant proposals for funding agencies;

▪ Respond to participant requests and inquiries;

▪ Oversee and direct visa processing;

▪ Prepare and distribute program materials and handbooks;

▪ Organize and participate in pre-departure orientations for outbound groups;

▪ Coordinate recruitment of short-term Resident Director staff positions;

▪ Advise and provide training to on-site Resident Directors;

▪ Manage weekly conference calls with on-site Resident Directors and maintain daily email correspondence, as needed;

▪ Arrange overseas travel and logistics for outbound groups;

▪ On call in summer to respond to emergencies--may involve limited unscheduled work hours;

▪ Contribute to team projects for the development and revision of program materials on a regular basis;

▪ Process check requests, prepare invoices and track program payments and expenses;

▪ Assist in program recruitment, outreach, and selection efforts;

▪ Facilitate ongoing communications with program alumni;

▪ Assist in organizing teacher-training workshops;

▪ Additional duties as assigned.

The global education program manager is a critical contributor to the Office of International Affairs\\\' mission of facilitating and administering accessible education abroad programming of high academic quality for Ohio State students. As a member of a highly motivated and productive team, the program manager develops and manages budgets for 50 to 60 faculty-led Ohio State global education programs from program planning through execution and closure; manages internal processes for setting program fees; and creates and maintains internal data bases as needed. Using knowledge of OSU purchasing and travel policies and procedures and in consultation with the International Affairs Business Operations, the program manager supports, trains and advises staff and faculty directors on procurement of services and budget development for programs on a continual basis. The program manager serves as unit consultant and expert for global education program fee setting process and international travel logistics and arrangements. The program manager has the delegated signature authority from the Director to review and approve fiscal transactions for budget and appropriateness.


In compliance with University and unit processes and expectations, the program manager organizes, leads, and manages the competitive bid process for all bid-eligible education abroad programs as well as supplemental insurance, travel services and other services as needed. This includes developing and guiding unit procedures for submission and review of program specifications and competitive bids to ensure quality control and compliance. Working closely with International Affairs Business Operations, the program manager regularly initiates and manages complex communications related to program logistics and fiscal arrangements with education abroad coordinators, college education abroad liaisons, faculty directors, host institutions, and travel providers.





The program manager develops and administers 3 to 5 global education programs in conjunction with academic units; advises and orients students and faculty participating on programs; monitors and evaluates programs in consultation with relevant faculty and academic units.


Performs other duties as assigned, including back-up emergency first responder on occasional basis.

Purpose
Provide leadership to the experiential learning team, which advances the mission and vision of Texas Global in collaboration with academic departments and international partners to support innovative programming and exceptional student services. Ensure that core functions of the team are carried out effectively.

Responsibilities
Experiential Learning Program Development and Implementation
- Oversee the development and implementation of all internship, research and service-learning, consulting and professional shadowing programs including but not limited to the Global Career Launch (GCL), Projects with Underserved Communities (PUC), and first-year abroad programs and initiatives; build and maintain professional collaborations with key faculty, staff, administrators and global partners.
- Cultivate relationships with internal stakeholders and potential host organizations; develop program policy; organize and participate in site visits; support partner visits to campus; design and coordinate student and program evaluations; prepare annual reports; collaborate with Texas Global units such as External Relations and Global Initiatives and Partnerships; liaise with UT Austin colleges/schools or units, specifically Texas Career Engagement and career centers; and participate in committee or advisory board meetings, as required or necessary.

Academic Cluster Leadership
- Provide leadership to advance the unit goal of aligning programming and administration with academic areas. Responsible for a specific academic area and supervise the associated team of four to five program coordinators.
- Build and maintain professional relationships with key College, School and Unit (CSU) leadership, faculty, academic advisors and administrators; serve as a resource to develop new and maximize existing programs based on the needs of the CSU. Guide and assist direct reports in these mutual efforts. Develop a strong understanding of the CSU goals related to internationalization, identify opportunities for academic collaborations and conduct activities in support of mutual goals. Work directly with CSU to integrate education abroad into academic degree plans. Lead the development and expansion of curriculum integration. Manage and evaluate existing education abroad programs in academic clusters as assigned. Identify and develop new international programs based on the needs of students and/or academic partners on campus.
- Responsible for managing a limited portfolio of education abroad programs and a limited student caseload of reciprocal exchange, affiliated, faculty-led and internship/experiential programs. Duties include but are not limited to: program development, student advising, promotion and outreach; faculty and staff support; assessment; participant screening and selection; pre-departure preparation; coordination with overseas partners; and budgeting, financial aid and associated administrative tasks.

Education Abroad Leadership
- Serve as part of the Education Abroad leadership team. Share responsibility with other Education Abroad leaders for professional development of staff and strategic planning for the unit. Work collaboratively with Texas Global staff on cross-collaboration on program design and programming for students, faculty and staff. Collaborate with Education Abroad teams in Business, Engineering, Law and individual departments as necessary.

Financial Administration
- Oversee the financial administration associated with internships, research and service learning. Provide administrative oversight to awarded grants, funding accounts for PUC and the faculty grants and scholarships associated with Global Career Launch.

Student Advising & Outreach
- Provide oversight to the recruitment, academic and program advising, selection, and preparation students for experiential programs as well as specific academic or geographic locations.
- Design and manage information sessions; pre-departure orientations and returnee sessions; and promotional events individually or as part of a team. Facilitate processing of academic credit, and conduct other associated administrative tasks as needed.
Keep abreast of country specific health and safety preparations. Manage student incidents abroad in collaboration with Global Risk and Safety. - - Develop marketing materials and presentations.

Contractual Agreements
- Review contractual agreements for experiential programs coordinated by Education Abroad. Consult with the Texas Global and/or Education Abroad contracts administrator and UT’s Business Contracts Office, when necessary. Formulate Requests for Proposals (RFP) and supervise the solicitation of bids for customized programs.

Salary Range
$70,000+ depending on qualifications

Position Summary:
The Education Abroad program coordinator assumes primary responsibility for administering education abroad programs offered through one or more of MSU’s colleges and other academic units, such as the Graduate School and the Office of the Associate Provost for Undergraduate Education. This includes outbound education abroad programs and “American Semester Program” short courses for visiting international students. The coordinator works closely with the associate director on educational programming for faculty and students.

Core Duties & Responsibilities

Program Development & Management
• Work closely with faculty directors on budgets, marketing materials, logistical and academic issues, etc.
• Create and maintain program information in ViaTRM
• Approve and monitor external payments and invoices
• Identify potential provider organizations or external resources for faculty-directed programs and short course programs
• Provide back-up support to the “American Semester Program” as needed
• Assist with “American Semester Program” events
• Maintain regular communication with on-site staff or provider organizations
• Collaborate with international partner institutions
• Organize on-site logistics such as transportation, housing, classroom facilities, etc., for short course programs and, as needed, for other programs
• Host international visitors and make site visits/program evaluations abroad, as needed
• Provide assistance and support, as needed, with all student health, safety, security, and behavioral issues. Manage non-emergency situations (host family conflicts, etc.)


Student Advising & Support
• Provide comprehensive student advising and support with topics such as program selection, financial aid and scholarships, diversity abroad, etc.
• Assist the unit with implementing an effective promotion and outreach strategy for education abroad, with particular emphasis on targeting traditionally underrepresented populations. This may include, but is not limited to assisting with events such as the education abroad expo, regional/thematic promotional events, and program-specific information sessions

EA Liaison
• Serve in an EA liaison capacity to one or more MSU academic colleges, campus administrative units, units within International Studies and Programs, and affiliated provider organizations
• Represent EA at the Advisory Council for Education Abroad meetings, academic advisor meetings, and at related campus meetings, as needed.

Additional Functions

Functional Support
• Provide leadership and coordination of one or more critical focus areas/functions within EA (e.g., program evaluation, financial aid & scholarship advising and reporting, undergraduate research, etc.)

Professional Development
• Contribute to the profession of education abroad, which may include attending regional, national and international conferences each year as necessary/appropriate/fiscally feasible
• Contribute to the field of education abroad, which may include producing scholarly publications, conducting outcomes assessment research, etc.

The Walter Cronkite School of Journalism and Mass Communication at Arizona State University seeks a Program Coordinator to support its global outreach programs. This position will provide administrative and programmatic support to Cronkite Global Initiatives, which delivers several grant-funded programs, including multiple Study of the United States Institute (SUSI) programs in journalism and democracy, which welcome journalists, scholars, and students from locations around the world.

Essential Duties
Assist with programs, events, and activities as well as daily operations of the Cronkite Global Initiatives office
Book and travel with participants to provide logistical and operational support
Coordinate planning and delivery of workshops and other events for programs such as speakers, retreats, orientations, receptions, cultural excursions, and site visits on and off-campus
Provide assistance to international fellows and other guests as needed
Assist with research and tracking of new grants
Assist with maintaining files on SUSI program alumni, professional program affiliates and participants in other programs
Assist in the management of social media accounts and social media outreach of Cronkite Global Initiatives and its programs, including assisting visiting scholars and youth leaders with maintaining the program’s blog
Manage shared calendars, documents, and other files on Google Drive, Dropbox, and other platforms
Assist in the development of materials for publications and press releases
Assist with supervising activities of student workers to complete projects
Interact with students, faculty, staff, and community and government agencies in facilitating program objectives
Work with partners to identify grant opportunities and assist with researching and writing proposals and attending or facilitating meetings as necessary

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.
International Student and Scholar Services is committed to providing culturally sensitive services of the highest quality. We strive to create an environment that is conducive to a successful educational, personal, and professional experience. We serve our international population and campus units through advising, immigration services, programming, advocacy, and outreach. It is our pleasure to serve our 15,000 international students and scholars at the University. Learn more about Illinois International.

Primary Position Function/Summary
Serve the campus community by creating and providing training and materials to enhance the collective intercultural competency of University of Illinois faculty, staff, and students and by creating and coordinating programming for international students and scholars to enhance their international educational experience.

Statement of Duties & Responsibilities:
Coordinate and facilitate campus workshops designed to maximize intercultural understanding and competencies amongst University faculty, staff, scholars, and students.
Create and implement social and cross-cultural programs for international students, scholars, and dependents that enhance the international educational experience and meet Department of State mandates and promote international-domestic student /scholar integration.
Assist in the organization of federally mandated orientation as part of the new international student experience.
Assist with the planning and implementation of International Week.
Stay abreast of research, best practices, trends in intercultural communication facilitation and related fields. Liaise with Illinois International Global Communications for information, guidance and adherence to policies, procedures and best practice for all communications platforms, including web and social media. Provide data and reports to Illinois International.
Supervise volunteers and/or student workers.

Travel Requirements
Position requires on-campus presence. Occasional off-campus, evening, weekend, and/or overnight trips may be necessary as part of programming.

Status: Full-time, exempt
Schedule: M-F, 8.30a.m. - 4.30p.m. This role may require occasional evening and weekend work based on seasonal business needs/position requirements.
Reports to: Manager of Accounts Receivable/Senior Accountant
Direct reports: None
Start date: ASAP
Location: Chicago, IL (hybrid)

About us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations.

From our headquarters in Chicago to our 400+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from underrepresented populations and provide millions in scholarships and aid year after year. We are proud that our students are as diverse and exciting as the countries we study.

We\'re not ashamed to admit, we\'re a little bit obsessed with study abroad.

When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You\'ll want to come to work and, more importantly, want to stay and advance our mission together.

Summary of position:
The Finance Department is responsible for company-wide financial reporting, budgeting, cash flows, safeguarding of company assets, and internal controls. The position will assist and support the Finance Department by providing accurate and timely service of data entry, record keeping, effective communication with staff and third parties, and by performing other duties as assigned.

Essential job responsibilities & duties:

Assist with timely and accurate billing of program fees and subsequent charges for all business lines of IES Abroad.
Process bank deposits (checks, EFTs, credit cards, wire transfers) on a daily basis and follow up with any discrepancies.
Manage payment plan accounts for timely and accurate payments received
Assist with collection of fees billed including follow up with students, parents and schools.
Work with Accountants to ensure correct coding and integration between systems. Notifies accountant of reclassifications.
Assist with billing inquiries from schools, students, parents, Centers and Country Offices.
Determine when student accounts are paid in full and work with the IES Abroad Registrar to release transcripts.
Uses the proper classification between fiscal years and make adjustments for the proper proration between current/prior fiscal year revenue and advanced billing.
Assist with preparation of year-end accruals.
Communicates with staff via email, phone, or face-to-face contact to disseminate information or gather additional details.
Processing of payables (checks, EFTs, wire transfers)
Review state registrations and prepare filings.
Preparation of Federal & State 1099-NEC & 1099-MISC forms.
Manages dormant checks: makes routines contact with vendors and files escheat reports to relevant states.
Serve as back-up to others in the department during absences, including but not limited to processing payables, and other banking functions.
Utilize Excel for all financial reports and analyses.
Commit to and demonstrate values and promotion of diversity, equity, inclusion, and anti-racism.
Assists with development and modification of internal controls.
Contribute to the overall accuracy, timeliness, and consistency of billing and financial reporting.
Special projects, tasks or duties as assigned or required.
Regular and predictable attendance is an essential function of this position.

The Program Advisor acts as the U.S./central office-based USAC program expert and is responsible for preparing students to study abroad in a particular location. This includes advising on topics ranging from visa, travel, COVID-19, and culture to specific program details such as housing. The Program Advisor primarily works directly with students, parents, on-site staff, host university staff and on occasion domestic U.S. universities from the time of the student’s acceptance into the program through return. Most of the responsibilities refer to pre-departure advising. The position is focused on preparing the student for the study abroad experience, managing expectations and accuracy, providing excellent customer service, addressing issues and solving problems creatively and in a timely manner. The position requires significant cross-departmental collaboration across USAC, follow-through and results for their individual responsibilities and the department and organization as a whole. This position requires strong verbal and written communication with customers of diverse backgrounds and who have a variety of international experiences, as well as regular communication with program staff abroad and Central Office staff. In addition, the Program Advisor is responsible for additional projects as assigned. 

Director of Study Abroad

University of Notre Dame

The University of Notre Dame (https://jobs.nd.edu) is accepting applications for a Director of Study Abroad.

Applications will be accepted until 3/16/2023.

The Director of Study Abroad provides leadership, administrative oversight, and support for Notre Dame International study abroad opportunities. The Director has significant operational responsibilities: lead and supervise staff within Study Abroad, oversee the day-to-day operations of Study Abroad, manage and maintain the Study Abroad budget, be first point of contact University-wide for Study Abroad related issues and affairs, and direct a portfolio of programs operated or co-sponsored by Notre Dame International (NDI).

The Director of Study Abroad works closely throughout NDI and with campus units including Student Affairs, Academic Advisors, College Advising Deans, Registrar, Financial Aid, and Campus Safety. The Director is responsible for overseeing the strategy and operations plan of NDI programming, which includes recruitment, selection, and preparation of students for their study abroad programs, as well as contributing to continuous strategic planning and assessment of existing and potential programs. This position works collaboratively across NDI and other campus departments to support the overall goals of the institution.

Leadership

• Work with NDI and campus leadership and stakeholders to establish and maintain a clear vision and direction for the study abroad team members
• Design and implement a strategy that aligns education abroad opportunities with the University\'s vision and strategic plan
• Develop, review and enhance policies, processes and technology systems such as Terra Dotta or industry-standard software to efficiently support Notre Dame education abroad
• Work closely and effectively with NDI\'s Finance Team and accounting units on campus to ensure study abroad operations are in line with the university\'s financial protocols
• Build strong collaborations and relationships with academic departments and faculty for the purposes of education abroad effectiveness and participation
• Assist in the development of strategic agreements with universities abroad and program providers to increase overseas education opportunities
• Advance NDI\'s strategic initiatives through Notre Dame\'s Global Gateways, Centers, and international staff by developing opportunities for students\' global engagement through research, internships, community engagement or other experiential learning opportunities.
• Provide leadership and supervision of the study abroad team. Direct projects, guide professional development and goal setting.

Administration/Management
Manage a portfolio of study abroad programs that include, but are not limited to, the following:

• Building a recruitment plan aligned with strategic goals of NDI
• Advising students throughout the study abroad cycle
• Evaluating and selecting qualified applicants
• Developing a pre-departure framework in which students are academically, culturally, and experientially prepared for their study abroad experience
• Ensuring program\'s strategic and operational compliance through collaboration with on-site partners
• Generating reports with recommendations for change and/or maintenance of programs based on assessment data from reintegration meetings and debriefing
• Liaising with ND academic, professional, and administrative offices
• Conduct program assessment and evaluations
• Provide programming throughout the study abroad cycle to meet the needs of the students

Risk Management

• Work with NDI Travel Safety team and respond to emergencies and communicate with students, parents and campus constituents
• Work with campus partners to address health concerns and student well-being while abroad
• Review and revamp pre-departure orientations for students to endure that health and safety issues are adequately addressed
• Maintain current knowledge of regulatory framework affecting study abroad such as Title IX and Clery laws.

Other initiatives, projects, and responsibilities as needed and assigned.

Minimum Qualifications:

• Master’s Degree
• 5+ years of experience in leading study abroad in a higher education institution
• In-depth understanding of the scholarship and practice of study abroad
• Experience leading, managing, and developing staff effectively
• Proven track record of collaborating with faculty and campus partners on projects impacting students
• Solid analytical, Excellent problem-solving and strong analytical skills with proven ability to strategize, prioritize, and multi-task to meet goals and deadlines
• Strong communication and interpersonal skills to positively engage people from diverse cultural and linguistic backgrounds
• Demonstrated experience working with people of diverse backgrounds and increasing and diversifying student participation in study abroad

Preferred Qualifications:

• Ph.D. preferred
• 7+ years of experience in leading a study abroad office
• Experience in strategic planning, budgeting and financial planning
• Previous experience with technology functions of an office interfacing directly with study abroad programming such as Terra Dotta or industry-standard software
• Experience working in a large and complex research university
• Significant international experience living, studying or working abroad

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education\'s annual \"Great Colleges to Work For\" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment Statement
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # https://apptrkr.com/3924696. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

Purpose
The Program Coordinator is a member of the Global Customized Program team tasked to develop and deliver campus programming and assigned contracted custom programs. The incumbent is responsible for providing support to the development and implementation of grant funded programs.

Responsibilities
Program Coordination and Support
- Coordinate assigned program logistics of grant and contracted programs, either independently or in collaboration with program leads, including but not limited to housing, meeting and event venues, caterers, transportation providers, etc.; maintain and cultivate vendor relationships; track and maintain event expenses and budgets; support development of associated contracts in accordance with established UT and Texas Global policy.
- Coordinate global engagement programs on campus for the benefit of UT Austin students including programs such as International Education Week, Global Professional Training, or other programs as assigned.
- Execute and attend assigned program components (e.g. cultural activities, community service, site visits), overseeing logistics and ensuring that events run smoothly from start to finish.
- Develop and support virtual/hybrid programming as needed.
- Develop/contribute to the production of program reports, materials, and content.
- Prepare feedback surveys, as needed.

Participant Support
- Support program participants in effectively handling their day-to-day experience as well as sensitive or emergency issues that may arise. Advise on topics including but not limited to housing, academics, personal, cultural, and social concerns.
- Provide support to participants, as assigned, to attend to acute situations that need individualized attention.

Procurement & Expenditure Tracking
- Manage assigned custom program budgets and track expenditures ensuring that procurements are complaint with internal processes and within the available budget.
- Assist with financial aspects of program arrangements, including per diem requests and receipts, vendor payments, and invoices, ensuring that all financial transactions are executed in compliance with accounting and procurement procedures and requirements.
- Promptly submit bills for payment, reconcile monthly credit card statements, and process travel expense reimbursements and vendor payments.
- Support the accurate reconciliation of program expenses each month, as needed.

Assessment
- Support the development and deployment of survey instruments to meet grant requirements and assess participants’ experience of their program.
- Analyze survey results and prepare reports to make data-driven decision for future program design and implementation.

Data Management
- Compile and track participant and program contributor information, supporting data collection across all programs.
- Ensure consistency and accuracy of data in administrative database including, but not limited to, creation of new records, timely updates of data, and note-taking.

Collaboration & Training
- Participate in the development and growth of team expertise in sharing best practices of program development and implementation.  Work collaboratively to develop efficiencies and shared resources.
- Assist with the training and onboarding of new and current staff on organizational and administrative processes and TXG programs.
- Supervise student employees, and volunteers, formally and informally, as assigned.

Salary Range
$46,000+ depending on qualifications