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The Study Abroad Program Coordinator II supports incoming exchange students through every step of their global experience while at MSU. This position also assists with outreach, marketing, and back-up advising for outbound MSU students on program selection and placement, pre-departure orientations, support while abroad, and post program transcript evaluation as part of the transition students make back to MSU.

The Study Abroad Program Coordinator also manages all CCIS study abroad programs administered by MSU. This position also coordinates required documentation for Group International Travel programs.



Reporting to the Study Abroad Manager, the Study Abroad Program Coordinator II is a critical team member in achieving the mission of excellent student experiences while growing the number of students involved in international education at MSU.

Duties and Responsibilities:

- Student Recruiting and Advising for outbound and inbound students

- Credit transfer and international transcript evaluation

- CCIS Program Management

- CCIS Program Assessment

- Group international travel program coordination



The Office of International Programs (OIP) serves as Montana State University’s international gateway by facilitating connections, programs and experiences that bring the world to Montana and Montana to the world. Our mission is to enable students, faculty, staff and communities to explore the international dimensions of learning, discovery and engagement.

CAPA The Global Education Network is committed to academic excellence, integrity, and innovation in learning abroad. Our mission is to provide meaningful experiences that challenge and inspire students to analyze and explore complex political, cultural, and social landscapes within urban environments. Through our commitment to personalized learning, global connections via technology and collaborative learning communities, we prepare students to live and work in a globally interdependent and diverse world. CAPA The Global Education Network is headquartered in Boston and operates programs in Buenos Aires, Dublin, Florence, Sydney, London and Shanghai.

Justice, diversity, equity, and inclusion are fundamental to the mission, structure, and operations of CAPA The Global Education Network. We are an equal opportunity employer that strives to provide a work environment that celebrates difference and is free of implicit and explicit bias. We seek to hire employees representing diversity in all forms and work to support all employees to achieve at the highest level. Employment is based on a person’s professional qualifications and competence. CAPA does not discriminate against any employee or applicant because of race, creed, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition including breastfeeding, or any other basis protected by law.

Reports To: Director of Program and Student Services

Location: CAPA London Study Centre in South Kensington

Job Overview

This is a highly responsible role with the Program and Student Services team at our flagship London study centre providing key support to the Director of Program and Student Services. Responsibilities include management of custom and direct enrol programs, support with escalated crisis management, and supervision of a busy Program and Student Services team. This role will assure the quality of delivery of CAPA London programmes, and the successful candidate will foreground the integrity of the academic and student experience in London.

Responsibilities

Custom programming:

Co-lead CAPA and CEA Study Abroad (a strategic partner of CAPA) direct enroll programs with the Director of PASS. Work closely with CEA Study Abroad leadership to provide a seamless study abroad experience for direct enroll students.
Collaborate with the Director of PASS and US custom program planning team to create innovative, academically rigorous, and value driven programs in London
Project manages the planning and delivery of custom programs in London with PASS coordinators
Manage contract fulfilment and programme budgets for custom programs
Support the Academic Affairs Team with classroom scheduling and adjunct faculty hiring for custom programs as needed
Provide advice and guidance to visiting faculty prior to arrival and while in-country
Compile detailed programme reports and make recommendations based on multiple feedback sources to ensure quality assurance is exceeded year on year.

Direct Enrol Programming:

Co-lead CAPA and partner direct enroll programs with the Director of PASS.

Maintain key relationships with UK HEIs, representing the needs of CAPA London direct enrol students throughout the life cycle of programmes
Prepare direct enrol programs including, but not limited to, organizing housing, course enrolment, pre-departure orientation, creating a cultural planner, preparations for health and wellbeing accomodations
Facilitate direct enrolment programs, including, but not limited to, providing advising support throughout the program, managing health and wellbeing needs,
Manage contract fulfilment and programme budgets of each direct enrol programme
Hold emergency phone to support direct enrol students out of hours
In collaboration with Director of PASS respond to and manage all in-country crisis situations, communicating effectively with US teams and partners

Management:

Collaborate with the Director of PASS each semester to establish a strategic plan for delivering all aspects of Program and Student Services in London.
Line manages team of Program and Student Services Coordinators, promoting a positive and collaborative work environment
Project manage the workload of PASS Coordinators, spanning custom, direct enrol and My Global City programs, through their life cycle
Implement departmental processes and procedures that ensure consistency and quality of programme delivery, prioritise staff wellbeing and retention, and contribute to a culture of continual improvement
In collaboration with the Director of PASS, manage scheduling, approve holidays, ensure cross training of the team to ensure operational consistency
Lead regular meetings with staff, carry out performance assessments and manage staff concerns as they arise
Represent the organisation at a managerial level, considering the needs of the organisation first in all situations
Regularly review, update and implement the standard operating procedures for PASS coordinators

Student Advising and Crisis Management (at managerial level):

Provide support to PASS Coordinators on day-to-day student advising and escalated student advising cases and incident reports.
In addition to being part of the regular emergency on call rota, act as the backup support to the on-call staff when Director of PASS is on holiday.
Uphold CAPA’s disciplinary and reporting processes in agreement with the Director of PASS.
Undertake regular training in student wellbeing and emergency response best practise

Other

Embed the CAPA ethos and mission across all areas of programming.
Support the Director of PASS with the hosting of site visitors (e.g., administrators from US universities)
Work with US-based marketing, recruitment and admissions teams to provide material for CAPA marketing initiatives. Consider the relationship between on-site operations and US-based marketing needs and make recommendations accordingly
With the Director of PASS, ensure regular assessment of program provision, both formally and informally, to ensure that the quality of our programming and advising is consistently high
Communicate effectively with US institutional relations and enrolment staff to ensure all operations understand the student line of sight
Manage important vendor relationships for programming, including reception venues, hotels, theatre & ticketing agents, academic institutions, museums, galleries, blue badge guides, and student partners

Hours
This is a full-time role. Standard hours are 9:00AM to 5:30PM, Monday to Friday. Due to the nature of the study abroad field, additional time beyond regular office hours is to be expected from time to time in this role.

The global education specialist position supports and advances the international dimension of The Ohio State University by providing professional expertise in the research, design, planning and administration of a portfolio of global education programs of high curricular relevance for Ohio State’s 14 colleges and 4 regional campuses.

Plan, develop, administer and ensure operational excellence for global education programs; research, initiate and implement new and reoccurring academic international opportunities for Ohio State students in conjunction with college global education liaisons, departments, faculty and chairs.

Research and negotiate prices with travel service providers and host institutions located throughout the world, write specifications for bid-eligible programs, develop managerial budgets for assigned portfolio of programs and manage complex programmatic and fiscal arrangements with providers, host institutions and faculty directors.

Perform research on best practices in global education programming; concepts and trends, global competencies, and inclusive global education advising and programming. Develop and lead strategic outreach and recruitment for assigned portfolio with concentrated attention on underrepresented student populations.

Manage admission process, develop and deliver specialized orientation material to admitted students and faculty leaders, ensure compliance with unit and University risk, legal and fiscal expectations, monitor and troubleshoot programs while in progress while simultaneously communicating vertically and horizontally with multiple stakeholders, and respond to emergencies in accordance with established OIA and University protocols.

Serve as a member of the Office of International Affairs (OIA) Global Education team.

Job no: 749645
Work type: Support Staff
Pay Grade: 12
Major Administrative Unit / College: International Studies And Programs
Department: Education Abroad Center Support 10054633
Sub Area: AP- Professionals
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Education/Training, Student Services/Student Affairs, Advising/Counseling, Administrative Professionals- AP, Full Time (90-100%), Union

WORKING/FUNCTIONAL TITLE
Education Abroad Coordinator

POSITION SUMMARY
International Studies and Programs (ISP) at Michigan State University is seeking to fill an Education Abroad Coordinator position in the Office for Education Abroad (EA). MSU has a high-volume, high-profile education abroad operation. The Office for Education Abroad currently has 15 professional international educators who collectively support nearly 3,000 MSU education abroad participants each year. The coordinator will join an energetic team charged with managing the MSU education abroad programs portfolio, consisting of the associate director and six program coordinators.

The education abroad coordinator assumes primary responsibility for administering education abroad programs offered through one or more of MSU’s colleges and other academic units. The education abroad coordinator is responsible for education abroad advising for majors from assigned colleges by becoming familiar with the education abroad programs offered in assigned colleges and the colleges’ curricula and degree requirements. The education abroad coordinator will also provide support to the American Semester Program, which brings in non-degree-seeking international students for short-term study at MSU (semester, short summer courses).
Specifically, the Education Abroad Coordinator, under the direction of the associate director,
• serves in a liaison capacity to one or more MSU academic colleges, campus administrative units, International Studies and Programs units, and affiliated provider organizations
• develops and manages education abroad programs
• provides comprehensive student advising and support
• provides leadership and coordination of one or more critical focus areas/functions within EA (e.g., orientation throughout the student experience)

The position will also be encouraged to contribute to the profession of education abroad, which may include attending regional, national and international conferences, and planning and implementing faculty and staff site visits. The position will be similarly encouraged to contribute to the field of education abroad, which may include producing scholarly publications, conducting outcomes assessment research, etc.

The Global Classroom Coordinator is a position in the Education Abroad Office that reports to the Assistant Director for Global Health, Safety, and Security. The coordinator performs a variety of duties in support of faculty-led education abroad programs (“Global Classrooms”) and other faculty outreach initiatives. The coordinator supports the development, implementation, and operationalization of Global Classroom programs. Duties relate to program coordination, enrollment coordination, student advisement, and special projects related to faculty outreach.

Reporting to the Associate Director of Academic Administration and Assessment, the Assistant Director is a key member of the Global Experience Office\'s (GEO) Academic Integration & Planning Team. The Assistant Director works primarily on first-year programs (e.g. N.U.in, NU Bound, Global Quest) providing academic advising, course selection assistance, course registration, course changes, and other academic needs. During the academic year, the Assistant Director is responsible for advising a portfolio of students, as well as conducting and facilitating academic progress monitoring. Working with GEO teams, the AD will develop stronger links between the Academic Advising offices in the Northeastern Colleges and Northeastern international partners, as well as campuses in Northeastern’s Global Network. The Assistant Director plays a key role in GEO’s emerging suite of teaching and learning programs, including academic courses, non-credit modules/digital badges, workshops, and trainings. The Assistant Director works closely with GEO’s core teams, the Registrar’s Office, the Northeastern Colleges and Academic Advising units, the Office of the Provost, and the Center for Advancing Teaching and Learning Through Research.

Loyola University Chicago is currently seeking candidates for Study Abroad Advisor. The advisor is a professional position within the Office for International Programs and performs a variety of duties in support of the recruitment, placement, orientation, and re-entry of Loyola students interested in education abroad opportunities. For more information on Loyola’s study abroad program, please go to: http://www.luc.edu/studyabroad

Essential Job Functions
-Advising: Advises Loyola students about study, research, intern, and service-learning abroad opportunities. Assists students in identifying the appropriate program of study and sources of funding, as well as academic planning. Acts as a point of contact for students, parents, faculty and staff with respect to study abroad issues.
-Program Support: Provides administrative support for special populations and programs as assigned, including Loyola centers, faculty-led, exchange, and affiliate programs. Conducts workshops and presentations on program options, application processes, finances, academics, and pre-departure orientation for study abroad students. Assists in supervising student staff. In collaboration with the Associate Director resolves unique situations as they arise.
-Recruitment: Promotes study abroad on campus and identifies new avenues for recruitment of Loyola students to take part in education abroad programs. Develops and maintains relationships with campus partners and prospective students. Coordinates and/or conducts on-campus presentations for various constituencies. Gathers, maintains, and reports data related to study abroad outcomes and the effectiveness of recruitment activities.
-Administrative Systems: contributes to operation and maintenance of study abroad/travel registration office software, including Terra Dotta and Marketplace. Resolves applicant issues as they arise and serves as primary backup person. Maintains study abroad records, including for exchanges, archives, and Open Doors.
-Additional duties as assigned in support of education abroad.

The University of North Georgia is currently accepting applications for an Education Abroad Advisor at the Dahlonega campus. The Education Abroad Advisor is responsible for coordinating and advising students going on education abroad programs. The EA Advisor is the primary contact for students who are interested in education abroad. The EA Advisor provides accurate and timely information to students, faculty, and staff regarding education abroad opportunities. The EA Advisor works with programs at the university and across the state in order to give the greatest variety of opportunities to our students. The EA Advisor will be responsible for marketing and promoting study abroad programs, working within a team to manage a diverse program portfolio including faculty-led programs, exchanges, consortia, and providers. Some evening and weekend hours required.

Reports To: Director of Program and Student Services

Location: CAPA London Study Centre in South Kensington

Job Overview
The Study Centre Coordinator is a key member of the CAPA London team as this person is typically the first-person visitors to our busy London study centre encounter. The Study Centre Coordinator is a cross-functional position, responsible for several important administrative and centre management tasks, interacting with students, faculty, and all teams in the organization.

The successful candidate will manage the position confidently and competently and be the glue that keeps our organization running well. This is a multi-faceted role for anyone interested in developing their experience in both office management and student services in the exciting and rewarding field of international education.

Responsibilities and Duties

Study centre management
Organize and coordinate centre operations, procedures and protocols
Opening the centre Monday – Friday and ensuring it is ready for the day’s students
Maintain the general upkeep and overall appearance of the premises
Carry out routine checks to attend to general facilities issues, and to ensure safety and security
Liaise with CAPA’s building contractor regarding ongoing building-related projects
Liaise with CAPA’s facilities suppliers to book regular service visits and ad hoc maintenance; maintaining a calendar of all facilities appointments
Review services with suppliers on a regular basis to ensure suitability and value for money
Undertaking any other duties that may be required to maintain the smooth running and appearance of the CAPA facilities

Student and Faculty Support
Staff the front desk and manage front desk rota
Assist students and faculty with questions, referring them to appropriate staff members or external assistance as needed

Office Administration
Manage centre calendars (for teams and meeting rooms)
Maintaining office supplies for centre and all staff
Support the Program and Student Services, Internship, and Academic teams as needed

Hospitality and Events
Greeting visitors and guests
Setting up for receptions/events at the study centre, such as important client visits and on-site conferences
Purchasing food, drinks, and other supplies for events
Ensuring rooms are booked and arranged appropriately for events
Responding to unexpected changes or issues regarding events

Other
Participating in weekly cross-departmental meetings focusing on program updates, scheduling and staffing.
Cross training with other front desk staff and departments to provide cover and support as needed.
During busy times, this role will line-manage an evening Study Centre Assistant role
Other tasks as outlined by the Director of Program & Student Services

Hours
7.5 working hours per day between 08:00 – 16:30 Monday to Friday. This position is expected to work all bank holidays that the centre is open with time in lieu. Attendance at evening activities may be required from time to time.

Interested in working at a university that offers great benefits (like tuition remission) and has a demonstrated commitment to inclusive excellence? We have a team approach where we are all working together to accomplish common goals. You’ll have the opportunity to contribute to the mission of our office and manage a system that serves the university as a whole.

The Administrative and Systems Coordinator position provides key functional support for the Office of Education Abroad and Integrated Travel Team, including processing and organizing financial transactions, serving as the super user for the Terra Dotta/ Studio Abroad software system, managing the main office, and organizing events and meetings.

American Councils for International Education is hiring short-term Resident Directors for summer language immersion programs abroad for American high school and college students studying one of 15 critical languages including: Arabic, Azerbaijani, Bangla, Chinese, Hindi, Indonesian, Japanese, Korean, Persian, Portuguese, Punjabi, Russian, Swahili, Turkish, and Urdu.

Resident Directors must be proficient in the target language and typically have experience studying, working, or traveling in the host country. They are responsible for promoting student success by ensuring the health and safety of program participants, helping them to maintain a language policy, and assisting them in acclimating to life in the host country. In-country partner institutes are responsible for administering the academic curriculum. Therefore, the Resident Director position is a non-teaching position.

A full list of available Resident Director positions is available at https://www.americancouncils.org/careers

ADDITIONAL INFORMATION ABOUT THE POSITION
Position contingent upon funding. All candidates offered a position will be required to provide proof of
full Covid-19 vaccination status. American Councils and relevant parties will continue to closely review
public health and travel conditions to determine whether participants can travel overseas. The Resident
Director position is contingent upon the approval of overseas travel for participants. Resident Directors
will only travel to countries which are approved for travel by the State Department and American
Councils. Applications will be reviewed on a rolling basis until positions are filled.

POSITION RESPONSIBILITIES
• Being responsible for and available to a group of American high school or undergraduate and
graduate students at all times during the program;
• Advising program participants as needed on a variety of language learning, cultural, adjustment and
logistical aspects of the program, including on issues such as group dynamics and interpersonal
relationships;
• Reporting on program activities to program staff in Washington, DC or staff in the host country;
• Responding to participant emergencies, including assisting participants with securing medical care
and navigating local clinics and hospitals;
• Supporting students from diverse backgrounds as well as students who have never traveled abroad
before;
• Liaising with the host institution and local program staff;
• Observing the academic program;
• Arranging group travel and cultural programs, as well as volunteer opportunities and other program
events (varies by program);
• Maintaining adherence to program rules and policies among participants—for some programs, this
includes a language policy;
• Managing a small budget of program funds and maintaining detailed financial documentation,
including monthly reports;
• Collecting photographs and videos from students and local staff and creating newsletters (varies by
program);
• Completing a Resident Director pre-departure orientation and training session;
• Working with host families, which may include selection and monitoring of host families, conducting
site visits, maintaining weekly communication, and conflict resolution (varies by program);
• Supervising the work of an assistant (varies by program);
• Resolving other program-related issues as necessary; and
• Performing other program-related tasks as directed.

Job Posting Title:
Senior Program Coordinator

Hiring Department:
Texas Global

Position Open To:
All Applicants

Weekly Scheduled Hours:
40

FLSA Status:
Exempt

Earliest Start Date:
Immediately

Position Duration:
Expected to Continue

Location:
UT MAIN CAMPUS

Job Description:
At the direction of Texas Global leadership, the Senior Program Coordinator is tasked to manage an assigned portfolio of grants, contracts, and custom programs, and perform complex administrative/programmatic responsibilities. The incumbent is responsible for the management, development, and implementation of short-term customized programs.

Job Details:
General Notes
The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 51,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.

Responsibilities

Program Administration and Management
• Manage logistics and operations for assigned programs (e.g. transportation, lodging, event space, cultural events, and group enhancements), staying within budget limits and ensuring timely, accurate, and quality completion of deliverables to fulfill the terms of the project contract or specifications.
• Communicate closely with program contributors (e.g. faculty, internal/external organizations, volunteers) to manage expectations and ensure fulfilment of commitments.
• Work closely with GPI leadership and Texas Global contract specialist to manage program and vendor contracts for assigned programs.
• In collaboration with GPI leadership and campus stakeholders, prepare program materials for participants, including pre-departure orientation presentations, welcome packets, cultural information, and meeting materials when required by the program.
• Develop and manage event schedules, run-of-show documents, and other resource and guidance materials.
• Develop and support virtual programming to both expand participation of events and fulfill program requirements as directed by funder.
• Monitor and evaluate program and identify areas of needed change to be reported to Texas Global Leadership for further assessment; make recommendations to improve the quality of the program.
• Submit final program report to Texas Global leadership upon completion of program.

Participant Support
• Collaborate with ISSS to prepare all necessary immigration documents for program participants.
• Support program participants in effectively handling their day-to-day experience as well as sensitive or emergency issues that may arise. Advise on topics including but not limited to housing, academics, personal, cultural, and social concerns.
• Brief participants on grant or program provisions specific to the funder’s requirements and expectations.
• Monitor and evaluate the experiences of program participants and contributors, analyze results to inform real-time program changes as well as changes for future project implementation.

Budgets and Expenditure Tracking
• Develop program budgets of projected expenses in consultation with unit and Texas Global leadership. Manage assigned program budgets and track expenditures ensuring that procurements are complaint with internal processes and within the available budget.
• Promptly submit bills for payment, reconcile monthly credit card statements, and process travel expense reimbursements and vendor payments.
• Manage, disburse, track, and reconcile authorized funds such as per diem, cultural allowances, and travel advances via prepaid cards or fund
• disbursements, in compliance with funding and tax guidelines.
• In collaboration with Texas Global accounting team and GPI leadership, complete final accounting of total program expenditures for funder according to established timetables.

Marketing, Communications and Outreach
• Collaborate with Texas Global’s communications team to: 1) develop marketing materials for various external audiences and coordinate procurement and distribution of branded collateral/ merchandise; 2) contribute to social media strategy and content prior to, during, and post event; and 3) provide information/resources to support the production of feature articles and success stories.
• Develop presentations and prepare talking points, as needed, for internal and external speakers.
• Manage professional correspondence with stakeholders such as faculty, facilitators/ moderators, volunteers, and vendors.
• Build and cultivate relationships with internal and external organizations to recruit new participation and enhance program development.

Proposal and Program Development
• Contribute to business development such as supporting proposal research and writing, idea- generation, and other tasks as assigned.
• Support sponsorship and partnership development activities such as identifying prospective partners, outreach, and maintaining relationships.
• Design program curriculum and collaborate with campus and community partners to develop academic, service learning, leadership, internship placements, and intercultural components for proposed programs.

Oversight & Training
• Participate in the development and growth of team expertise in sharing best practices of program development and implementation. Work collaboratively to develop efficiencies and shared resources.
• Assist with the training and onboarding of new and current staff on organizational and administrative processes and TXG programs.
• Supervise and manage junior program staff, student employees, and volunteers, formally and informally as assigned.

Salary Range
$50,000+ depending on qualifications

Working Conditions
• Work in a shared office environment
• Work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

The CLS Program, sponsored by the U.S. Department of State, is an immersive language and cultural

program for American students enrolled at U.S. colleges and universities. Each summer students

spend eight-to-ten weeks abroad studying one of fifteen critical languages. The program includes

intensive language instruction and structured cultural enrichment experiences designed to promote

rapid language gains. In addition to summer study abroad programming, the CLS Program is

developing innovative initiatives to engage with students virtually. By prioritizing inclusion and access,

the CLS Program ensures that the next generation of America’s global leaders reflects its diversity.



Based in Washington, DC, the Program Officer for Japanese and Korean reports to the CLS Program

Manager and is responsible for program administration and logistics, communication with program

participants and partnering institutions in regions providing Japanese and Korean immersion language

programs. The Program Officer will also remotely manage a team of Resident Directors. In addition, the

Program Officer will work with a team of regional Program Officers to analyze program successes and

challenges and work on projects to implement changes and improvements across program sites.

In addition to planning and managing in-person study abroad programs, the Program Officer will also

work on virtual programming for Russian and Persian languages. The Program Officer will also work

with members of the CLS team to provide select recruitment activities and monitoring selection panels

during the application season, as well as limited programming for alumni. These activities will be

conducted in coordination with the larger CLS team.



The position will require close attention to detail, the ability to handle multiple tasks and work

independently, and a readiness to communicate with diverse groups of people. While organizational

skills and administrative experience will be an important plus for any candidate, an extensive

understanding of academic culture for study abroad programs is also important. Some travel will be

required.



POSITION RESPONSIBILITIES

• Assist in the administration of institutional partner agreements and budgets;

• Coordinate with overseas partners on program components;

• Assist in writing and preparation of reports and grant proposals for funding agencies;

• Respond to participant requests and inquiries;

• Oversee and direct visa processing;

• Prepare and distribute pre-program materials such as handbooks;

• Organize and participate in pre-departure orientations for outbound groups;

• Coordinate recruitment of short-term Resident Director staff positions;

• Advise and provide training to on-site Resident Directors;

• Manage weekly conference calls with on-site Resident Directors and maintain daily email

correspondence, as needed;

• Arrange overseas travel and logistics for outbound groups;

• On call in summer to respond to emergencies--may involve limited unscheduled work hours;

• Contribute to team projects for the development and revision of program materials on a regular

basis;

• Process check requests, prepare invoices and track program payments and expenses;

• Assist in program recruitment, outreach, and selection efforts;

• Facilitate ongoing communications with program alumni;

• Assist in organizing teacher-training workshops;

• Additional duties as assigned.

Position Opening: Associate Director of Advising and Student Engagement

The College of Global Studies (Arcadia Abroad) at Arcadia University is seeking a dynamic leader for its Advising and Student Engagement team. The Associate Director of Advising and Student Engagement is critical in supporting approximately 2,000 undergraduate students per year from a variety of U.S. institutions as they apply to study abroad.

The ideal candidate will be an outstanding communicator who loves to lead by example, tackle complex student and advising issues, grow a team of talented advisors, and ensure Arcadia Abroad\'s mission of \"students at the center\" is enacted with integrity. The Associate Director will also be responsible for a set of programs within their advising portfolio.

The position responsibilities include but are not limited to:
Leading the day-to-day operations of the advising and student engagement team as they pursue excellence in their work and guide students through their study abroad journey

Collaborating with the leaders of other functional teams within The College to grow enrollments, serve students and home schools, and continuously improve the approaches and administration within their team

Advising and exciting students on academically appropriate programs as they prepare to study abroad

Engaging with all stakeholders (students, advisors, parents, partners) to resolve challenges and student issues as they arise


If you are looking for a leadership role that will encourage you to grow professionally and use your creativity, Arcadia Abroad would love to have you join our team!

Evening and weekend work will occasionally be required.

Go to https://arcadia.isolvedhire.com/jobs/448454.html to review the requirements and to apply. Review of the applications will begin immediately. The position will remain open until filled.


Priority consideration will be given to individuals who apply on or before November 15, 2021. This position is based at The College of Global Studies at Arcadia University in Glenside, PA.


At Arcadia University, our JEDI principles of Justice, Equity, Diversity, and Inclusion are the foundation of our highly-regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic.

The PC/HWM works closely with the Center Director to coordinate all non-academic components of the program, including student health and wellness, risk management, group dynamics, community engagement, and daily program operations.



Under the oversight of the Center Director, the PC/HWM, as an individual and as a member of program faculty/staff team, will:



Student Affairs/Student Health & Wellness

• Deliver in-country orientation and ongoing training to students in the areas of community building, critical thinking, cross-cultural issues, conflict resolution, self-awareness, communal living, and health and safety

• Act as a resource to students for their program-related and personal needs

• Facilitate communication within the student group and between staff and students

• Preemptively monitor and address individual student and group attitudes and behavior

• Keep the Center Director informed of potential problems

• Participate in resolving group management issues and student discipline problems

• Facilitate establishment and support of student committees



Safety & Risk Management:

• Take responsibility for the safety of all program participants

• Adhere to, actively model, and enforce all school-wide and program rules and polices

• Coordinate incident reporting system and on-site safety audits

• Ensure that Incident Reports are provided to SFS headquarters

• Participate in the review and revision of program risk assessment and management plans

• Coordinate the program’s emergency plans, including for evacuation and fire safety

• Recommend and review policies and procedures needed to manage risks

• Coordinate the safety and health portions of the on-site orientation

• Maintain all medical kits and safety supplies

• This position also works with the Dive Safety Officer on safety and risk management



Community Outreach:

• Work with program faculty/staff to develop and implement community outreach activities

• Arrange recreational programming for students within the local community

• At all times, work to ensure good relations between the program and local community

• Organize and facilitate guest speakers from the community

• Work with a Program Assistant to coordinate community engagement



Program Support:

• Coordinate and communicate scheduling of program to students as needed

• Participate in training activities for new program staff prior to and during the program

• Provide periodic reports, marketing materials, and student input to SFS headquarters

• Participate in preparation of final reports and program field preparation guide revisions

• In cooperation with other program staff and as delegated by the Center Director, provide day-to-day coordination of assistants

• Participate in planning activities prior to program start and in review post-program

• As requested by the Center Director, assist with other logistical, group management, and administrative tasks



Daily Program Life:

• Live on-site for the duration of each program period and take meals with students

• On a rotating basis, take responsibility for staff of the day duties

• Ensure that all staff understand the responsibilities of the staff of the day role

• Take part in, and occasionally lead, program upkeep projects, social, and field activities

• Serve as program caretaker during breaks as requested by the Center Director

• Drive standard transmission vehicles and outboard motorboats as needed

The HWM works closely with the Center Director to coordinate all non-academic components of the program, including student health and wellness, risk management, group dynamics, community engagement, and daily program operations.



Program Schedule:

January 2022 to August 2022, with opportunity for extension

Training in the U.S. may be required prior to departure to Chile.



Under the oversight of the Center Director, the HWM, as an individual and as a member of program faculty/staff team, will:



Student Affairs:

• Assist Center Director with delivery of in-country orientation and ongoing training to students in the areas of community building, critical thinking, cross-cultural issues, conflict resolution, self-awareness, communal living, and health and safety

• Act as a resource to students for their program-related, personal, and medical needs

• Facilitate communication within the student group and act as a liaison between staff and students

• Preemptively monitor and address individual student and group attitudes and behavior

• Keep the Center Director informed of potential problems

• Participate in resolving group conflict and student conduct

• Facilitate establishment and support of student committees



Safety & Risk Management:

• Support Center Director in overseeing the safety of all program participants

• Adhere to, actively model, and enforce all school-wide and program rules and polices

• Utilize incident reporting system, providing written reports to SFS Headquarters

• Coordinate on-site safety audits

• Submit a Risk Management Plan to SFS headquarters prior to field trips

• Participate in the review and revision of program risk assessment and management plans

• Coordinate the program’s emergency plans, including for evacuation and fire safety

• Recommend and review policies and procedures for risk management

• Serve as a main point of contact for student emergencies, effectively managing crisis situations

• Facilitate the safety and health portions of the on-site orientation

• Keep all medical kits and safety supplies stocked and up to date



Community Outreach:

• Work with program faculty/staff to develop and implement community outreach activities

• Arrange recreational programming for students within the local community

• Develop meaningful partnerships between and program and the local community

• Organize and facilitate guest speakers from the community

• Coordinate with other staff to develop community engagements initiatives



Program Support:

• Develop or change program schedule, communicating to students as needed

• Attend new program staff training prior to and during the program

• Provide periodic reports, marketing materials, and student input to SFS headquarters

• Participate in preparation of final reports and program field preparation guide revisions

• In cooperation with other program staff and as delegated by the Center Director, provide day-to-day coordination of interns

• Participate in planning activities prior to program start and in review post-program

• As requested by the Center Director, assist with other logistical, group management, and administrative tasks



Daily Program Life:

• Live on-site for the duration of each program period and eat meals with students

• On a rotating basis, take responsibility for Program-specific staff of the day duties

• Ensure that all staff understand the responsibilities of the staff of the day role

• Take part in, and occasionally lead, program upkeep projects, social, and field activities

• Serve as program caretaker during breaks as requested by the Center Director

• Drive standard transmission vehicles and outboard motorboats as needed

The HWM works closely with the Center Director to coordinate all non-academic components of the program, including student health and wellness, risk management, group dynamics, community engagement, and daily program operations.



Program Schedule:

January 2022 to August 2022, with opportunity for extension

Training in the U.S. may be required prior to departure



Under the oversight of the Center Director, the HWM, as an individual and as a member of program faculty/staff team, will:



Student Affairs:

• Assist Center Director with delivery of in-country orientation and ongoing training to students in the areas of community building, critical thinking, cross-cultural issues, conflict resolution, self-awareness, communal living, and health and safety

• Act as a resource to students for their program-related, personal, and medical needs

• Facilitate communication within the student group and act as a liaison between staff and students

• Preemptively monitor and address individual student and group attitudes and behavior

• Keep the Center Director informed of potential problems

• Participate in resolving group conflict and student conduct

• Facilitate establishment and support of student committees



Safety & Risk Management:

• Support Center Director in overseeing the safety of all program participants

• Adhere to, actively model, and enforce all school-wide and program rules and polices

• Utilize incident reporting system, providing written reports to SFS Headquarters

• Coordinate on-site safety audits

• Submit a Risk Management Plan to SFS headquarters prior to field trips

• Participate in the review and revision of program risk assessment and management plans

• Coordinate the program’s emergency plans, including for evacuation and fire safety

• Recommend and review policies and procedures for risk management

• Serve as a main point of contact for student emergencies, effectively managing crisis situations

• Facilitate the safety and health portions of the on-site orientation

• Keep all medical kits and safety supplies stocked and up to date



Community Outreach:

• Work with program faculty/staff to develop and implement community outreach activities

• Arrange recreational programming for students within the local community

• Develop meaningful partnerships between and program and the local community

• Organize and facilitate guest speakers from the community

• Coordinate with other staff to develop community engagements initiatives



Program Support:

• Develop or change program schedule, communicating to students as needed

• Attend new program staff training prior to and during the program

• Provide periodic reports, marketing materials, and student input to SFS headquarters

• Participate in preparation of final reports and program field preparation guide revisions

• In cooperation with other program staff and as delegated by the Center Director, provide day-to-day coordination of interns

• Participate in planning activities prior to program start and in review post-program

• As requested by the Center Director, assist with other logistical, group management, and administrative tasks



Daily Program Life:

• Live on-site for the duration of each program period and eat meals with students

• On a rotating basis, take responsibility for Program-specific staff of the day duties

• Ensure that all staff understand the responsibilities of the staff of the day role

• Take part in, and occasionally lead, program upkeep projects, social, and field activities

• Serve as program caretaker during breaks as requested by the Center Director

• Drive standard transmission vehicles and outboard motorboats as needed

Reports To: Director of Finance

Location: Hybrid position based in the CAPA Boston office, with the option to work from home part of the week

Job Overview
CAPA seeks a focused and detail-oriented Billing Specialist to manage our student and university accounts. This is an exciting opportunity for a results-driven and patient person who enjoys the pairing of internal and external customer centric work with numbers and the processing of financial information.

Responsibilities and Duties
Billing Duties:

Manage the full lifecycle of university and student program fees, including creating and sending invoices, tracking payments, communicating with parties regarding their outstanding payments, and sending receipt of payment.
Work in close collaboration with Program Management Team
Provide financial aid information to students and establish payment plans when needed
Communicate with students and universities with past due payments
Maintain updated tracking system to record communications and billing/collection process, creating weekly status report
Answer and address university/student inquiries and issues in a timely manner
Prepare checks for deposit, create deposit report, and make bank deposit daily
Monitor WIRE payment, credit card payments, and update tracker and NetSuite for payment received daily
Bill for housing deposit via credit card and process refundable housing deposit upon program completion
Refund credit request on a weekly basis and update NetSuite for refunds
Nurture and maintain positive relationships with students and universities

Other Duties:
Responsible for drafting and collecting all payment agreements from students
Collect and update tracker for Financial Aid Disbursement Forms
Contact university financial aid offices to determine flexibility of disbursement date
Contact students for gap payment to collect postdated checks
Mail checks once signature is approved and file related paperwork weekly

The Study Abroad Coordinator will advise Champlain students about study, internship, and service-learning opportunities abroad; serve as a primary point of contact for students navigating Champlain College and government processes (both U.S. and abroad) related to study abroad; organize and facilitate recruitment and informational events and programs; liaise with campus and off-site partners; and maintain administrative records. This position reports to the Dean of International Education. As we strive to create the most diverse, equitable, and inclusive institution that we can, we especially encourage candidates from historically underrepresented groups to apply.

Key responsibilities
-Advising students planning study abroad at our Montreal and/or Dublin campuses, as well as third-party and exchange programs
-Serving as a first point of contact for students and their family members or other support people
-Managing recruitment and enrollment efforts, building student schedules, and guiding students as they secure all necessary permissions for travel, including passports and visas where necessary
-Working to increase access to study abroad, particularly for underserved populations, by helping students access resources (financial, curricular, cultural, etc.) to remove barriers to their international experiences
-Maintaining exchange partner relationships, attending to balance of exchanges, reporting, and liaising with the Office of International Student Services for inbound exchanges
-Supporting faculty-led travel courses and service trips
-Supporting student efforts to secure international internships, including coordination of annual Freeman Foundation Grant processes for summer internships in East Asia
-Assisting in the development and implementation of policies and protocols
-Coordinating and delivering pre-departure orientations, planning sessions, and re-entry events
-Collaborating with Montreal and Dublin staff to make sure the Champlain Abroad campuses and students have necessary information
-Collecting, analyzing, and reporting data in order to improve programs and guide future planning
-Developing extensive knowledge of Champlain\'s academic programs and the opportunities for study abroad to fit into any student\'s third-year experience
-Helping students access well-being resources, both in pre-departure phases and while abroad, including counseling; accommodations; diversity, equity, and inclusion support; and others
-Assisting with the training and supervision of student workers and Study Abroad Ambassadors
-Overseeing the implementation of a marketing and communication plan for study abroad programs annually including website, print materials, social media outreach, and formal and informal in-person connections on the Burlington campus
-Serving as part of an on-call emergency response team while students are abroad

Building on the land-grant institution foundation, NDSU study abroad is committed to promoting and facilitating student mobility and internationalization strategies to create practical, effective engagement between our local community and the world. Study abroad encourages transformative learning opportunities that foster academic development, personal growth, and intercultural competence that are indispensable elements of a quality education in today’s global society.

The study abroad coordinator provides study abroad advising and provides program management within their advising scope, maintains the website and application system, advances the academic enhancement of study abroad and conducts study abroad marketing and recruitment.

Responsibilities:

Provide study abroad advising to students and provides program management within advising scope
- Maintain the website and application system
- Advance the academic enhancement of study abroad
- Conduct study abroad marketing and recruitment

Work Schedule:
Academic Year Hours - Monday-Friday - 8 am - 5 pm
Summer and Break Hours - Monday - Friday - 7:30 am - 4 pm

Advertised Salary:
$43,000+

Applicant Materials Required:
Cover letter, resume, names and contacts of three (3) professional references, and unofficial transcript(s)

Benefits:
NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university – with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us
North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the entire state. NDSU has been listed in the Top 100 public research universities in the United States for research and development in agricultural sciences, psychology and social sciences, based on reported research expenditures.

NDSU is an exciting place to work offering a stimulating and diverse environment richly populated with people pursuing life-long learning and personal growth. Employees often attend on-campus cultural events, lectures, athletic events and enjoy walks through our beautiful campus.

NDSU employs over 6000 full-time and part-time employees across the state, making it the second largest employer in the community. NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com’s top 10 list of cities to find a job and ranked at #11 for best places to live overall.

NDSU offers a wide array of professional opportunities including faculty, executive, managerial, professional, technical, paraprofessional, office support, servers and crafts/trades. Like a small city, NDSU operates 24 hours a day, seven days a week. Full time employees are offered a superb benefit package to include 100% company paid health insurance premiums and tuition assistance for employees and immediate family members. All of us at NDSU play an important role in serving our students and public constituencies. We encourage motivated and talented team members that thrive in a higher-ed environment to join our university!

Mission
We provide transformational education, create knowledge through innovative research, and share knowledge through community engagement that meets the needs of North Dakota and the world.

Additional Information
No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:
North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran’s Preference Notice:
This position is subject to North Dakota Veteran’s Preference requirements.