Conference Event Guidelines


Annual Conference

The Annual Conference of The Forum on Education Abroad is the signature event in the field of education abroad. The conference brings together higher education colleagues and education abroad professionals to focus intensively for two days on important education abroad topics and issues. The Annual Conference is an outstanding venue to learn about and share information, innovations and best practices and to engage in a rich conversation about education abroad. As a service to its members, The Forum also provides opportunities for marketing of their programs and services during the conference. These include a one-day Exhibit Hall and a wide range of sponsorship opportunities.

To help make the conference rewarding for all attendees, maintain its focus on high quality content, and foster the dialogue stimulated by the conference programming, The Forum asks all institutions, organizations and individuals attending the conference to review and adhere to the following guidelines:

  1. Conference attendees are asked to refrain from scheduling or conducting any group activities or events, such as informational meetings, advising sessions, workshops, receptions, seminars, sessions, symposia, and hospitality suites during the hours of scheduled conference events, whether such activities are held at or away from the conference facility. Organizations are welcome to plan events in conjunction with the conference, but at times that do not coincide with scheduled conference events. This does not include meetings with individuals or small groups that routinely take place and are part of the value of attending the conference.
  2. As a service to its members, The Forum makes its contracted meeting rooms available to its members on a space-available basis, when these rooms are not being used for scheduled conference events. These rooms are intended for closed, private, small group meetings such as board or committee meetings. Meeting rooms are limited and are available on a first-come, first-serve basis, and organizations that wish to use these rooms should contact The Forum. The rooms may not be used for meetings open to the public or to the conference at large, or for other types of meetings such as informational meetings, advising sessions, workshops, receptions, seminars, sessions, symposia, or hospitality suites. Catering, room set-up, technology, and other charges are the responsibility of the organization using the room and must be contracted directly with the hotel, separate from The Forum’s contractual arrangement with the hotel.

European Conference

The Forum on Education Abroad European Conference brings together higher education colleagues and education abroad professionals to focus intensively on important education abroad topics and issues.

Intentionally smaller in scale than The Forum’s Annual Conference, the European Conference was created primarily to provide training and dialogue for education abroad professionals living and working in Europe. The Forum’s European Conference is an outstanding venue for collegial dialogue and the lively exchange of ideas. As a service to its members, The Forum provides opportunities for its members to market their programs and services during the conference through a wide range of sponsorship and networking opportunities.

To help make the conference rewarding for all attendees, maintain its focus on high quality content, and foster the dialogue stimulated by the conference programming, The Forum asks all institutions, organizations and individuals attending the conference to respect the following guidelines:

  1. Conference attendees are asked to refrain from scheduling or conducting any group activities or events, such as informational meetings, advising sessions, workshops, receptions, seminars, sessions, symposia, and hospitality suites during the hours of scheduled conference events beginning with the Welcome Reception on Wednesday through the Closing Toast on Friday.
  2. Organizations are welcome to plan events in conjunction with the conference, but at times that do not with coincide with scheduled conference events. This does not apply to meetings with individuals or small groups that routinely take place and are part of the value of attending the conference.