Regional Workshops

Thank you for your interest in hosting a regional workshop. We are currently no longer accepting proposals for 2019-2020 workshops. The next call for regional workshops will be announced in March 2020.

Requests for customized training are accepted on an on-going basis. Contact events@forumea.org for more information.

Request for Proposals: Host a Regional Workshop

1. Event Description

To continue its educational and training outreach, The Forum on Education Abroad conducts workshops throughout the year, across the country and around the world. The Forum welcomes its member institutions and organizations to submit a proposal to host workshops during the academic year.

A member may choose to host one full-day event or two half-day workshops. Participants may choose to attend one or both half-day workshops.

Standards Workshops can be applied toward the Professional Certification in Education Abroad program and Competency Credential Program.

Workshops typically host 15-50 participants. Workshops that do not meet the minimum required registration may be cancelled by The Forum. Workshops include coffee service, lunch, and refreshments. Catering costs are covered by The Forum.

2. Host Requirements

The workshop host provides the following:

Facility Requirements:

  • A meeting room for the workshop
    • Meeting room requirements: capacity for 15-30 participants in round-table format; Meeting space must be ADA Compliant and accessible to all attendees
    • Food service requirements: ability to comfortably serve buffet-style meals and coffee service for all participants
    • A/V Services – high-speed internet either by Ethernet or WiFi for session facilitators, and computer-projection capacity
    • Flip charts and markers
  • All meeting/function space, AV charges, and flip chart/markers must be provided on a complimentary basis.
  • Signage and/or staff as needed to direct attendees to meeting spaces.
  • If necessary, the host may be asked to arrange for a private space for nursing mothers, or a gender non-conforming bathroom space

Local Arrangement Requirements:

  • Catering contact information/preferred vendor list; The Forum will make and pay for catering arrangements.
    • Please attach a catering menu with prices to the proposal.
  • Pertinent transportation information including a summary of directions, transportation from airport, local/campus map, local hotels and parking details (to be provided on website and in confirmation to participants).
  • It is the expectation that the host will help to advertise the workshop(s) and generate interest and attendance.

Volunteers:

  • A staff member who will serve as the liaison with The Forum to assist in confirming meeting space reservations as well as provide details for the local arrangement requirements listed above.
  • In addition, one volunteer will be needed on the day of the event to help trouble shoot, provide directions and general assistance.

3. Host Benefits

The host member will receive the following benefits:

  • Acknowledgement of the member’s role on The Forum’s website and in the Forum News (electronic newsletter), including the member’s logo.
    • Member to supply the official logo to be used.
  • Three complimentary registrations for each workshop.

4. Implementation Plan

The Forum will send a notification within six weeks after the deadline regarding the status of the proposal. When reviewing the proposals, The Forum will consider the proximity to major transportation, the concentration of institutions and organizations in the region, and how recently the member has hosted a Forum workshop.


Submit a Proposal

Successful proposals will describe how the member can meet the requirements detailed above, and include all supporting documentation (such as facility floor plans, building or campus maps, catering menus, links to websites of local accommodation and transportation, and logo).

Thank you for your interest in hosting a regional workshop. We are currently no longer accepting proposals for 2019-2020 workshops. The next call for regional workshops will be announced in March 2020.