SPONSORSHIP & EXHIBIT OPPORTUNITIES

The Forum conference is a distinctive event, where leaders gather to consider the most important issues impacting the field. Participants engage in thought-provoking dialogue, promoting a vibrant and collegial exchange of ideas. It is the ideal venue for effective networking.

The Forum offers a limited number of sponsorship and advertising opportunities as a service to our attendees. YOUR ORGANIZATION/ INSTITUTION MUST BE A MEMBER OF THE FORUM IF YOU WISH TO BE A SPONSOR. We thank our past sponsors and look forward to welcoming new ones.

View a PDF of the Sponsorship Prospectus»

Forum members in the Boston area and surrounding region are invited to serve as Host Institutions for the Conference. For more information about this opportunity, email Alyssa Windholz at windhola@forumea.org.


General Information

  1. All sponsor names will be posted on The Forum’s conference website with a hyperlink to sponsors’ websites.
  2. All sponsors will be identified accordingly in the conference program.
  3. Sponsors of some events have the option to display literature on a designated table during the event and one hour before/after event.
  4. In an effort to provide opportunities to as many Forum members as possible, sponsors are initially limited to one individual sponsorship from the Event or Item Categories. If there are any remaining items after December 1, a current sponsor may then add additional items. Sponsors may add Program Sponsorships, or an Exhibit Table, at any time.
  5. Some events and items may be co-sponsored by two Forum members. Please inquire with The Forum regarding these options. Exhibit tables may NOT be shared by more than one institution/organization.
  6. Forum members are limited to ONE EXHIBIT TABLE.
  7. No sponsorship reservations or requests will be taken over phone or email. All sponsorships will be secured on a first-come, first-serve basis via the online reservation form.
  8. All logos and files should be sent to The Forum by Friday, December 1, 2017.

How to Reserve

The reservation process for securing sponsorship opportunities is automated and you must secure them through the online reservation form. Opportunities are claimed on a first come, first serve basis. Please contact Alyssa Windholz, Associate Director for Conferences and Events, with any questions at 717-245-1718 or windhola@forumea.org.

 

RESERVE A SPONSORSHIP

 


Event Sponsorships

RESERVED BY: EVENT SPONSORSHIP FEE ADDITIONAL INFORMATION
ISEP Wednesday Opening Plenary $5,000 Sponsor should submit full color logo in high-quality .jpg format. Slideshow to be 3-4 slides in length, and prepared by sponsor. Sponsor table is available for use beginning one hour prior to, and during, the Plenary event.
CIEE Wednesday Welcome Reception $7,500 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the reception.
On Call International Thursday Continental Breakfast $3,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the breakfast.
Newcomer Session $1,000 Sponsor should submit a full color logo in a high-quality .jpg format.
Thursday Morning Coffee Break $2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.
Thursday Portable Lunch $4,500 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the lunch.
Hebrew University of Jerusalem Thursday Coffee & Dessert Bar $2,500 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.
Friday Breakfast Buffet $4,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the breakfast.
Friday Morning Coffee Break $2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.
Friday Lunch Plenary $6,000 Sponsor should submit a full color logo in a high-quality .jpg format. Slideshow to be 3-4 slides in length, and prepared by sponsor. Sponsor table is available for use beginning one hour prior to, and during, the Plenary lunch.
Institute for Study Abroad, Butler University

(1-2 more available)

Student Participation

(2-3 awardees)

$2,000 for each student participant Sponsor should submit a full color logo in a high-quality .jpg format.
Advantage Travel of CNY, Inc

CAPA The Global Education Network

Loyola University Chicago

Travel Awards for Students

(2-3 awardees)

$1,000 for each awardee Sponsor should submit a full color logo as a high-quality .jpg format.
Friday Celebration Toast $2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the celebration toast.

 

Sponsorship Items

RESERVED BY: ITEM SPONSORSHIP FEE ADDITIONAL INFORMATION
Spanish Studies Abroad Conference Tote Bag $7,500 Sponsor’s logo is printed on one side of the tote bag. Sponsor should submit a single color logo in an .eps format. The style and color of the tote bag are chosen at The Forum’s discretion.
FIE: Foundation for International Education Name Tag Lanyards $4,500 Sponsor’s horizontal, single color logo or tag line is printed on conference lanyard. Sponsor should submit .eps file. The style and color of the lanyard are chosen at The Forum’s discretion.
University of San Diego Conference Pen $3,000 Sponsor’s horizontal, single color logo or tag line is printed on conference pen. Sponsor should submit .eps file. The style and color of the pen are chosen at The Forum’s discretion.
CEA Study Abroad Padfolio/Notebook $5,000 Sponsor’s single color logo will be printed on the padfolio or notebook. Sponsor should submit .eps file. The style and color of the padfolio/ notebook are chosen at The Forum’s discretion.
Flyer Inserts

(10 available)

$1,500 each Must be 8.5″ by 11″ or smaller, and must not exceed four pages. Sponsor is responsible for creating and shipping all materials to Boston Sheraton by the Friday before the conference. The Forum is not responsible for shipment of materials.
IES Abroad WiFi $4,000 Sponsor should submit a full color logo in a high-quality .jpg format.
Terra Dotta Conference App $4,000 Sponsor should submit a full color logo in a high-quality .jpg format. App will include full color sponsor logo and link to sponsor webpage.
Arcadia University Podium Placards $2,000 Sponsor’s full color logo will be placed in corner of placard. Dimensions approx. 4″ (w) x 4″ (h).  Placards are placed on podiums in all session rooms and ballroom. Sponsor should submit full color logo in a high-quality .jpg format.
International Studies Abroad Floor Clings $2,000 Sponsor should submit a full color logo in a high-quality .jpg format.
Prudential Center Entrance Poster $1,500 Sponsor should submit a full color logo in a high-quality .jpg format.
  Travel Grant

(10 available)

$500 Sponsor should submit a full color logo in a high-quality .jpg format.

 

Program Sponsorships

RESERVED BY: ITEM SPONSORSHIP FEE ADDITIONAL INFORMATION
Conference Program $5,000 Sponsor’s full-page COLOR ad is printed on back page of conference program. Dimensions: 7.5″ (w) x 10″ (h). Submit sponsor page as a high-resolution PDF file.
Wayne State University – Junior Year in Munich Inside Front Cover (COLOR) $1,600 Sponsor’s full-page COLOR ad is printed on the inside front cover of conference program.  Dimensions: 7.5″ (w) x 10″ (h). Submit sponsor page as a high-resolution PDF file.
CAPA The Global Education Network Inside Back Cover (COLOR) $1,600 Sponsor’s full-page COLOR ad is printed on the inside back cover of conference program.  Dimensions: 7.5″ (w) x 10″ (h). Submit sponsor page as a high-resolution PDF file.
(unlimited) Full page (COLOR) $1,400 Full page dimensions – 7.5″ (w) x 10″ (h). Submit full-page COLOR Ad as a high-resolution PDF file.
(unlimited) Full page (B/W) $1,000 Full page dimensions – 7.5″ (w) x 10″ (h). Submit full-page B/W Ad as a high-resolution PDF file.
(unlimited) 1/2 page (COLOR) $700 1/2 pg dimensions – 7.5″ (w) x 4 3/4″ (h). Submit 1/2-page COLOR Ad as a high-resolution PDF file.
(unlimited) 1/2 page (B/W) $500 1/2 pg dimensions – 7.5″ (w) x 4 3/4″ (h). Submit 1/2-page B/W Ad as a high-resolution PDF file.
(unlimited) 1/4 page (COLOR) $350 1/4 pg dimensions – 3 3/4″ (w) x 4 3/4″ (h). Submit 1/4-page COLOR Ad as high-resolution PDF file.
(unlimited) 1/4 page (B/W) $250 1/4 pg dimensions – 3 3/4″ (w) x 4 3/4″ (h). Submit 1/4-page B/W Ad as high-resolution PDF file.

 

Exhibit Tables

ITEM SPONSORSHIP FEE ADDITIONAL INFORMATION
Exhibit Table

(100 available)

Priority = $2,000

Standard = $1,550

Exhibit Hall Diagram»

Exhibitors may choose to have up to two additional staff members present in the Exhibit Hall Wednesday, Thursday and Friday for $325/person. The exhibit staff rate includes the Welcome Reception, and meals and coffee breaks on Thursday and Friday. We kindly request that Exhibit Hall staff who would like to attend any conference sessions or plenaries register at the full conference rate.

Any exhibitor requiring power can pay (through the registration form) to have one extension cord installed at their table for $115. Any exhibitor requiring a hardwired internet connection can purchase one for $300 through the registration form.

Exhibitors must be Forum members in good standing. Only members in good standing will be added to a waitlist after all exhibit tables have been reserved.

Each exhibit space includes a 6-foot table, a tablecloth and two chairs.

The Exhibit Hall will be open on Wednesday 2-8 p.m., Thursday 8 a.m.-5 p.m., and Friday 8-11 a.m.

Exhibitor Recognition: Exhibitor’s name, logo and brief description will be included in the conference program; the Exhibitor name will be hyperlinked from the conference website; Exhibitor name and Exhibit table location will be posted on Exhibit Hall signage. Submit .jpg of logo, as well as link for website.

 


Sponsorship Refunds

Cancellations and requests for refunds for any Sponsorship items must be made in writing to conference@forumea.org.

Upon written request, refunds for withdrawal of sponsorships will be made based on this schedule:

  • Now through December 1, 2017: 90% refund
  • December 2, 2017 through February 2, 2018: 50% refund
  • February 3, 2018 onward: No refund.

Refunds will not be issued for the conference sponsorships that include customized items once the customized items have been produced.

 

Exhibit Table Refunds

Refunds for Exhibit tables will be issued following the above schedule UNTIL all exhibit tables have been secured. After a waitlist is established, no refunds will be issued.

Please do not hesitate to contact The Forum with any questions at 717-245-1031 or via email. Thank you for being a sponsor of The Forum’s 14th Annual Conference in Boston!