SPONSORSHIP & EXHIBIT OPPORTUNITIES

Reserve a Sponsorship

The Forum conference is a distinctive event, where leaders gather to consider the most important issues impacting the field. Participants engage in thought-provoking dialogue, promoting a vibrant and collegial exchange of ideas. It is the ideal venue for effective networking.

The Forum offers a limited number of sponsorship and advertising opportunities as a service to our attendees. YOUR ORGANIZATION/ INSTITUTION MUST BE A MEMBER OF THE FORUM IF YOU WISH TO BE A SPONSOR. We thank our past sponsors and look forward to welcoming new ones.

Forum members in the Kansas City area and surrounding region are invited to serve as Host Institutions for the Conference. For more information about this opportunity, send an email to conference@forumea.org.


General Information

  1. All sponsor names will be posted on The Forum’s conference website with a hyperlink to sponsors’ websites.
  2. All sponsors will be identified accordingly in the conference program.
  3. Sponsors of some events have the option to display literature on a designated table during the event and one hour before/after event.
  4. In an effort to provide opportunities to as many Forum members as possible, sponsors are initially limited to one individual sponsorship from the Event or Item Categories. If there are any remaining items after December 3, a current sponsor may then add additional items. Sponsors may add Program Sponsorships, or an Exhibit Table, at any time.
  5. Some events and items may be co-sponsored by two Forum members. Please inquire with The Forum regarding these options. Exhibit tables may NOT be shared by more than one institution/organization.
  6. Forum members are limited to ONE EXHIBIT TABLE.
  7. No sponsorship reservations or requests will be taken over phone or email. All sponsorships will be secured on a first-come, first-serve basis via the online reservation form.
  8. All logos and files should be sent to The Forum by Monday, December 2, 2019.

How to Reserve

The reservation process for securing sponsorship opportunities is automated and you must secure them through the online reservation form. Opportunities are claimed on a first come, first serve basis. Kansas City sponsorship opportunities open to past year sponsors on June 13, and open to all Forum members on June 20. Please contact Alyssa Windholz, Associate Director for Conferences and Events, with any questions at 717-245-1718 or windhola@forumea.org.

 

Reserve a Sponsorship


Event Sponsorships

RESERVED BY: EVENT SPONSORSHIP FEE ADDITIONAL INFORMATION
University of Minnesota Learning Abroad Center Critical Dialogue: Women’s Issues Around the World $2,000 Sponsor should submit full color logo in high-quality .jpg format.
University of Illinois at Urbana-Champaign Critical Dialogue: Environmental Sustainability and Education Abroad $2,000 Sponsor should submit full color logo in high-quality .jpg format.
Spanish Studies Abroad Wednesday Opening Plenary $5,000 Sponsor should submit full color logo in high-quality .jpg format. Slideshow to be 3-4 slides in length, and prepared by sponsor. Sponsor table is available for use beginning one hour prior to, and during, the Plenary event.
Wednesday Welcome Reception $7,500 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the reception.
CISabroad Newcomer Session $1,000 Sponsor should submit a full color logo in a high-quality .jpg format.
Trinity College Thursday Morning
Coffee and Snack Break
$2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.
Thursday Portable Lunch $4,500 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the lunch.
SUNY Council on International Education (SUNY CIE) Thursday Afternoon
Coffee and Snack Break
$2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.
Friday Morning
Coffee and Snack Break
$2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.
Friday Lunch Plenary $6,000 Sponsor should submit a full color logo in a high-quality .jpg format. Slideshow to be 3-4 slides in length, and prepared by sponsor. Sponsor table is available for use beginning one hour prior to, and during, the Plenary lunch.
American Councils for International Education

Worcester Polytechnic Institute

Student Participation

(2-3 awardees)

$2,000 for each student participant Sponsor should submit a full color logo in a high-quality .jpg format.
Advantage Travel of CNY, Inc

Absolute Internship

CAPA The Global Education Network

Travel Awards for Students

(2-3 awardees)

$1,000 for each awardee Sponsor should submit a full color logo as a high-quality .jpg format.
Friday Afternoon
Coffee and Snack Break
$2,000 Sponsor should submit a full color logo in a high-quality .jpg format. Sponsor table is available for use beginning one hour prior to, and during, the coffee break.

Sponsorship Items

RESERVED BY: ITEM SPONSORSHIP FEE ADDITIONAL INFORMATION
CEA Study Abroad Conference Tote Bag $7,500 Sponsor’s logo is printed on one side of the tote bag. Sponsor should submit a single color logo in an .eps format. The style and color of the tote bag are chosen at The Forum’s discretion.
On Call International Name Tag Lanyards $4,500 Sponsor’s horizontal, single color logo or tag line is printed on conference lanyard. Due to the narrow nature of the imprint location, sponsor may need to send variations of wordmarks or logos in order for printing to be legible. Sponsor should submit .eps file. The style and color of the lanyard are chosen at The Forum’s discretion.
CIEE Conference Pen $3,000 Sponsor’s horizontal, single color logo or tag line is printed on conference pen. Sponsor should submit .eps file. The style and color of the pen are chosen at The Forum’s discretion.
Absolute Internship Padfolio/Notebook $5,000 Sponsor’s single color logo will be printed on the padfolio or notebook. Sponsor should submit .eps file. The style and color of the padfolio/ notebook are chosen at The Forum’s discretion.
International Studies Abroad Podium Placards $2,000 Sponsor’s full color logo will be placed in corner of placard. Dimensions at least 4″w x 4″h (subject to change based on specific dimensions of podiums on-site). Placards are placed on podiums in all session rooms and ballroom. Sponsor should submit full color logo in a high-quality .jpg format.
IES Abroad WiFi $4,000 Sponsor should submit a full color logo in a high-quality .jpg format.
Via TRM Conference App $5,500 Sponsor should submit a full color logo in a high-quality .jpg format. App will include full color sponsor logo and link to sponsor webpage.
App Banner Ads $700 Sponsor should submit final color artwork 1200px (w) by 200px (h) in a PDF format. Sponsor should submit a full color logo in a high-quality .jpg format. App will include full color sponsor logo and link to sponsor webpage.
AMIDEAST Education Abroad

STA Travel

Universidad de Monterrey

Travel Grant

(10 available)

$500 Sponsor should submit a full color logo in a high-quality .jpg format.
(10 available) Flyer Inserts

(10 available)

$1,500 each Must be 8.5″ by 11″ or smaller, and must not exceed four pages. Sponsor is responsible for creating and shipping all materials to Sheraton Kansas City Hotel at Crown Center by the Friday before the conference. The Forum is not responsible for shipment of materials.

Program Sponsorships

RESERVED BY: ITEM SPONSORSHIP FEE ADDITIONAL INFORMATION
ACCENT Conference Program – Back Cover $3,500 Sponsor’s full-page COLOR ad is printed on back page of conference program. Dimensions: 7.5″ (w) x 10″ (h). Submit sponsor page as a high-resolution PDF file.
University of Southern California Inside Front Cover (COLOR) $1,600 Sponsor’s full-page COLOR ad is printed on the inside front cover of conference program.  Dimensions: 7.5″ (w) x 10″ (h). Submit sponsor page as a high-resolution PDF file.
Inside Back Cover (COLOR) $1,600 Sponsor’s full-page COLOR ad is printed on the inside back cover of conference program.  Dimensions: 7.5″ (w) x 10″ (h). Submit sponsor page as a high-resolution PDF file.
(unlimited) Full page (COLOR) $1,400 Full page dimensions – 7.5″ (w) x 10″ (h). Submit full-page COLOR Ad as a high-resolution PDF file.
(unlimited) Full page (B/W) $1,000 Full page dimensions – 7.5″ (w) x 10″ (h). Submit full-page B/W Ad as a high-resolution PDF file.
(unlimited) 1/2 page (COLOR) $700 1/2 pg dimensions – 7.5″ (w) x 4 3/4″ (h). Submit 1/2-page COLOR Ad as a high-resolution PDF file.
(unlimited) 1/2 page (B/W) $500 1/2 pg dimensions – 7.5″ (w) x 4 3/4″ (h). Submit 1/2-page B/W Ad as a high-resolution PDF file.
(unlimited) 1/4 page (COLOR) $350 1/4 pg dimensions – 3 3/4″ (w) x 4 3/4″ (h). Submit 1/4-page COLOR Ad as high-resolution PDF file.
(unlimited) 1/4 page (B/W) $250 1/4 pg dimensions – 3 3/4″ (w) x 4 3/4″ (h). Submit 1/4-page B/W Ad as high-resolution PDF file.

Exhibit Tables

ITEM SPONSORSHIP FEE ADDITIONAL INFORMATION
Exhibit Table

(108 available)

 

$1,699 Exhibit Hall Diagram»

Reservation of an exhibit table includes one complimentary conference registration per table. Attendees utilizing this registration type will still register through the Conference Registration form, and select the Complimentary Exhibitor option.

Exhibitors may choose to have up to two additional staff members present in the Exhibit Hall Wednesday, Thursday and Friday for $399/person. The exhibit staff rate includes the Welcome Reception, and meals and coffee breaks on Thursday and Friday. We kindly request that Exhibit Hall staff who would like to attend any conference sessions or plenaries register at the full conference rate.

Electricity and Internet will be available for purchase directly from the hotel. A form will be sent to all exhibitors closer to the conference.

Exhibitors must be Forum members in good standing. Only members in good standing will be added to a waitlist after all exhibit tables have been reserved.

Each exhibit space includes a 6-foot table, a tablecloth and two chairs.

The Exhibit Hall will be open on Wednesday 2-8 p.m., Thursday 8 a.m.-5 p.m., and Friday 8-11:30 a.m.

Exhibitor Recognition: Exhibitor’s name, logo and brief description will be included in the conference program; the Exhibitor name will be hyperlinked from the conference website; Exhibitor name and Exhibit table location will be posted on Exhibit Hall signage. Submit .jpg of logo, as well as link for website.

  

Exhibitors (as of October 1, 2019)

Academic Programs Abroad
Academic Programs International (API)
Advantage Travel of CNY, Inc
AIFS Study Abroad
The American College of Greece
American College of Thessaloniki
American Councils for International Education
AMIDEAST Education Abroad
Andean Study Programs
AUIP Study Abroad
Barcelona SAE
Boston University Study Abroad
CAPA The Global Education Network
Carleton Global Engagement Programs
CEA Study Abroad
CET Academic Programs
CIEE
CISabroad
CRCC Asia
Critical Language Scholarship Program
Cultural Insurance Services International (CISI)
CYA (College Year in Athens)
Dickinson College
DIS – Study Abroad in Scandinavia
EF College Study Tours
Enforex/don Quijote, Immersion in Spain and Latin America
EUSA – Academic Internship Experts
FIE: Foundation for International Education
Florence University of the Arts – The American University of Florence
Florida State University International Programs
Fordham University
German Academic Exchange Service (DAAD)
Global Academic Adventures
Global Education Oregon (GEO), University of Oregon
Global Experiences
The Global Leadership League
Global Learning Collective
Go Overseas
GVI
IES Abroad
IFSA (Institute for Study Abroad)
InSitu Programs
Institute for Field Research
International Studies Abroad
International Sustainable Development Studies Institute (ISDSI)
John Cabot University
Key Travel
Knowledge Exchange Institute (KEI)
Learn International
Middlebury Schools Abroad
Millennium Tours
SACI Florence
Sant’Anna Institute
Sea Education Association/SEA Semester
Seminars International
SIT Study Abroad
Sol Education Abroad
Spanish Studies Abroad
STA Travel
Syracuse Academy
Syracuse University
Terra Dotta
University of Auckland
University of Limerick
The University of Melbourne
University of Minnesota Learning Abroad Center
University of Virginia
University Studies Abroad Consortium (USAC)
Wayne State University
Where There Be Dragons
World Endeavors
World Learning
WorldStrides | ISA Custom Programs

Sponsorship Refunds

Cancellations and requests for refunds for any Sponsorship items must be made in writing to conference@forumea.org.

Upon written request, refunds for withdrawal of sponsorships will be made based on this schedule:

  • Now through December 2, 2019: 90% refund
  • December 6, 2019 through February 3, 2020: 50% refund
  • February 4, 2020 onward: No refund.

Refunds will not be issued for the conference sponsorships that include customized items once the customized items have been produced.

Exhibit Table Refunds

Refunds for Exhibit tables will be issued following the above schedule UNTIL all exhibit tables have been secured. After a waitlist is established, no refunds will be issued.

Please do not hesitate to contact The Forum with any questions at 717-245-1031 or via email. Thank you for being a sponsor of The Forum’s 16th Annual Conference in Kansas City!