18th ANNUAL CONFERENCE SPONSORSHIP INFORMATION

General Information

  1. Purchases of stand alone exhibit space and Bronze level sponsorship will only be available to Forum members.
  2. All sponsorships will be secured on a first-come, first-served basis via the online reservation form. (Note: No sponsorship reservations or requests will be taken over phone or by email.)
  3. All logos should be sent to The Forum within 2 weeks of securing sponsorship.
  4. All other files for the conference should be supplied to The Forum at least 4 weeks prior to the conference.
  5. Sales will open to members on 23 July and to the general public 30 July 2021.
  6. The Forum reserves the right to decline requests to sponsor or exhibit.

How to Reserve

The reservation process for securing sponsorship opportunities is automated and you must secure them through the online reservation form . Opportunities are claimed on a first come, first served basis, but must be confirmed with payment of a 50% non-refundable deposit within 7 days of invoice (Balance due December 1st).

If a limited volume item or table you are looking for is not present in the form it has been reserved, but we encourage you to consider other options.

Should deposit or balance invoices remain unpaid, or The Forum decline a request, items/tables may be reinstated for sale.

Please contact conference@forumea.org with any questions.

 

Reservation Form

 


Event Sponsorships

Please note, all prices are in USD. Those with a table or sponsorship package will be eligible to request items from the “Additional Items” section below.

 

LEVEL DIAMOND PLATINUM GOLD SILVER BRONZE TABLES VIRTUAL BOOTH
Availability 1 4 7 Up to a total of 100 tables
Conditions Open Members Only
Cost $20,000 $15,000 $10,000 $7,500 $3,000 $1,895 –
$1,995  
$500
Additional registrations (in-person) $449
Includes free registrations for 5 4 3 2 2 1 1 (virtual)
PRE-CONFERENCE VISIBILITY DIAMOND PLATINUM GOLD SILVER BRONZE TABLE VIRTUAL 
Spotlight on your organization in one pre-conference email Yes
Forum Home page thanks Logo and Name
Conference specific communication acknowledgements Logo and Name Name
Newsletter thanks Logo and Name Name
LinkedIn thanks “@” Mention Joint “@” Mention
Conference Website Link? Logo and Name Logo Name
IN-CONFERENCE VISIBILITY DIAMOND PLATINUM GOLD SILVER BRONZE TABLE VIRTUAL 
Lobby Sponsorship Yes
Up to 3 minutes on stage pre-Friday lunch Yes
Thought leadership session or product demo 2 1
Opening plenary session thanks Yes
Session room branding Yes
Digital “Swag Bag” sponsorship Yes
Table included Yes
Additional table purchases 20% discount Available Not available
Sponsors page / “booth” in App Large Medium Small
POST-CONFERENCE VISIBILITY DIAMOND PLATINUM GOLD SILVER BRONZE TABLE VIRTUAL  
Forum home page thanks Logo and Name
Post conference communications Logo and Name Name
Conference archives Name
SUPPORTING THE FIELD DIAMOND PLATINUM GOLD SILVER BRONZE TABLE VIRTUAL  
Donation of a Forum Fellowship 1

Additional Items

We are pleased to be able to offer a limited number of additional items which may only be added for any active Sponsor or Exhibitor. Please contact us if you would like to discuss any of these options or include them in your request. These will be secured on a first-come, first-served basis.

 

SINGLE ITEMS COST SPONSOR
Lanyards $5,000 Reserved 
Pens $3,000 Reserved*
Notebooks $5,000 Reserved*
Bags $7,500 Reserved*
WiFi Access $3,000 1 Available
Conference App $4,000 1 Available
Technical support table by registration $3,000 1 Available
Biodegradable cup branding at water stations TBA Waitlist*

* If you wish to be waitlisted for starred items please indicate in your reservation form

SOCIAL COST SPONSOR
Pre-Conference St. Patricks Day Cocktail Reception (virtual) $1,000 1 Available
Welcome Reception $5,000 1 Available 
Newcomer Session $1,000 1 Available
Friday Plenary Speaker and Lunch (Friday) $7,500-
$10,000
1 Available
Forum social activity $2,000-
$6,000
1 Available

 

SUPPORTING THE FIELD COST SPONSOR
Sponsor a Forum Fellow from an underrepresented institution through certification $2,000 Unlimited 
Support a student to return to their travel abroad destination $500 Unlimited
Graduate student participation and travel grant $2,000 Unlimited
Professional travel grant to help a colleague attend $500 Unlimited
Donate towards sustainability and equity, diversity and inclusion initiatives as a friend of The Forum Variable Unlimited
Sustainability Award Sponsorship* $2,000 Reserved
Award for Excellence in Education Abroad Curriculum Design* $3,000 1 Available
Award for Academic Achievement Abroad* $3,000 1 Available

* Please note these awards will be presented virtually either in
International Education week or the virtual portion of the conference

CONFERENCE EXPOSURE COST SPONSOR
Host a scavenger hunt item $500 15 Available 
Push notification (1 per sponsor) $700 5 Available

 

OTHER FOOD AND COFFEE BREAKS COST SPONSOR
Thursday Coffee Break (am) $1,000 Available 
Thursday “Portable” Lunch $2,000 Available
Thursday Coffee Break (pm) $1,000 Available
Friday Coffee Break (am) $1,000 Available 
Friday Coffee Break (pm) $1,000 Available

 

Reservation Form

 


Exhibit Hall Layout (Sheraton Grand, Chicago)

We are looking forward to welcoming our exhibitors, sponsors and attendees to the exhibition hall. Tables will be sold on a first come first served basis and priced as follows:

Black: $1,895
Red: $1,995

Forum EA 2022 Floor Plan

To purchase a table or sponsorship package with table, please fill out the form below.

 

Reservation Form

 


Sponsorship and Exhibitor Refunds

Cancellations and requests for refunds for any Sponsorship items must be made in writing to conference@forumea.org.

Upon written request, refunds for withdrawal of sponsorships will be made based on this schedule:

  • Now through 1 Dec 2021: Balance minus deposit
  • 1 Dec 2021 onward: No refund.

Refunds will not be issued for the conference sponsorships that include customized items once the customized items have been produced. In the event that the conference is moved to a virtual one, any non-refundable amounts will be held as a credit towards the 2023 Annual Conference, minus the $500USD fee for a virtual booth.

Please do not hesitate to contact The Forum with any questions at 717-245-1031 or via email. Thank you for being a sponsor of The Forum’s 18th Annual Conference!

 


Sponsorship Inquiries

Please note, limited items will be allocated on a first come first served basis and all items must be confirmed by payment within 1 week of invoicing. Should an item not appear in the form it has already been reserved, but may become available at a future date.