The Forum seeks an undergraduate intern, who is a junior or senior during the 2019-20 academic year, to assist with general office duties as well as details related to its Annual Conference scheduled for March 25-27, 2020 in Kansas City, MO, including travel and on-site event operations at the conference. Qualified candidates for the position are professional, organized, flexible, have a strong attention to detail, and have experience in event planning. The intern is expected to work 8-10 hours per week in The Forum’s office or remotely during the Fall ’19 and Spring ’20 semesters. If a junior and successful in the role, the intern may be invited to return his or her senior year (2020-2021) to serve as a second-year intern. The intern will report to the Associate Director for Conference and Events.
The Forum Conference Intern will assist with general office duties as well as details related to its Annual Conference scheduled for March 25-27, 2020 in Kansas City, MO, including travel and on-site event operations at the conference. Transportation to Kansas City and accommodations for the conference will be covered by The Forum, assuming the intern has demonstrated ability to add value during the event. The Conference Intern must commit to working 8-10 hours per week and will be compensated at $7.29/hour. The Intern will be expected to submit weekly timesheets and activity reports, and will report to the Associate Director for Conferences and Events.
Key responsibilities include:
- Assisting with the planning, developing, and orchestration of the Annual Conference, as well as smaller events;
- Learning the entire scope of the event process from the initial planning phase to execution on site;
- Aiding the Associate Director with organization of sponsor, session presenter, and other stakeholder information;
- Building relationships with Sponsor Organization contacts throughout the conference planning process;
- Helping to research and arrange smaller auxiliary events during the conference.
The ideal candidate for this internship is organized, enthusiastic, and able to see opportunities in obstacles. The candidate has organized events in the past (informal and formal) and is able to take ownership over projects and see them through to fruition. Desired candidate must have a deep understanding of current technology practices, as well as a proficiency in working with conference apps, registration processes, and spreadsheets. The desired candidate is a team player, has a passion for event planning and providing exquisite levels of customer service, and is preferably educated in hospitality.
Required qualifications also include:
- Demonstrated event planning and management experience;
- Strong project management skills with the ability to work efficiently under pressure;
- Ability to work independently and complete tasks with minimal supervision;
- Creative thinking, critical analysis, and adaptability;
- Excellent writing and proofreading skills;
- Excellent communication and interpersonal skills;
- Proficiency with Microsoft Office (Word, PowerPoint, Excel, and Outlook)
Candidates able to work remotely, either for the entirety of the internship, or with occasionally visits to Carlisle, PA, will be considered.
How to Apply
Interested candidates should send a cover letter and resume to firstname.lastname@example.org by Friday, September 13.