The Forum conference is a distinctive event, where leaders gather to consider the most important issues impacting the field. Participants engage in thought-provoking dialogue, promoting a vibrant and collegial exchange of ideas. It is the ideal venue for effective networking.
The Forum offers a limited number of sponsorship, exhibitor, and advertising opportunities as a service to our attendees. To take advantage of these opportunities, your organization must be an Institutional or Affiliate Member of the Forum. In addition, sponsorship income allows us to provide the best conference possible. We are grateful to our past sponsors and look forward to welcoming new ones.
All sponsors, exhibitors, and advertisers will be recognized in the conference brochure and program and on the Forum website, providing maximum exposure.
Events
- Coffee Breaks: Conference coffee breaks are an excellent vehicle for showing attendees your support of the Forum. Your name will appear on table cards at the coffee breaks and in the conference program.
- Thursday morning, Thursday afternoon, Friday morning and Friday afternoon coffee breaks available for sponsorship.
- Wednesday Welcome Reception at hotel: This is everyone’s first chance to mingle and network in the Grand Ballroom of the Westin Charlotte. The sponsor's name and logo will be featured in the conference program and on event signage, and a representative will have the opportunity to briefly address the attendees. Reserved by Terra Dotta.
- Thursday Continental Breakfast: Reserved by BCA Abroad.
- Thursday Networking Luncheon and Business Meeting: A new twist to the Forum conference, Thursday's lunch will begin with the Forum business meeting and conclude with networking opportunities. Reserved by Australian Education International.
- Thursday Reception at off-site venue: This festive evening will take place at the newly opened, Harvey B. Gantt Center for African-American Arts & Culture, which is directly across the street from the conference hotel. The sponsor's name and logo will be featured in the conference program and on event signage, and a representative will have the opportunity to briefly address the attendees. Reserved by host institutions.
- Friday Breakfast Plenary: Friday's breakfast will feature the conference plenary speaker.
- Friday Undergraduate Research Plenary Luncheon: Student recipients of the Forum's Undergraduate Research Awards will be the featured speakers. This has been one of the most highly-rated sessions of the Forum Conference year after year. Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Your name will appear on the room signage and in the conference program. Reserved by CEA.
Registration Items
- Tote Bag: An environmentally friendly option, this multipurpose bag will be made from recycled materials and be reusable for travel, shopping, and groceries. Your logo will be printed on the bag. Reserved by Education Abroad Network.
- Pen: Made of recycled materials, this useful item will be used throughout the conference. Your name will be printed on the pen. Reserved by IES Abroad.
Internet cafe
This sponsorship opportunity will provide conference participants access to a kiosk of computers for the duration of the conference. Take advantage of the opportunity to have your organization's logo on the internet cafe signage and desktop screen.
Session Items
- Banner: This large banner will span the registration area to announce the conference. Your name will be printed on the banner in conjunction with the conference theme and the Forum on Education Abroad.
- Podium Placards: In each session room, a placard will hang on the front of the podium to identify the conference. Your name will be printed on the placards. Reserved by ISEP.
- Student Researchers: The presentation of the Undergraduate Research Awards is a perennial favorite among the sessions. This sponsorship allows the student researchers to travel to the conference and present their work. Sponsors will be acknowledged from the podium and join selected invitees at a reserved table. Reserved by IFSA-Butler University, The School for Field Studies and SIT Study Abroad.
Exhibitors
In Charlotte, the Exhibit Hall will flow from the promenade area outside the Grand Ballroom and continue inside part of the Grand Ballroom. The continental breakfast and coffee breaks on Thursday, March 25, 2010 will take place in the exhibitor space ensuring a high level of traffic. Wifi will be available for all exhibitors.
- Only one day of the conference - Thursday, March 25, from 7am to 5pm - is Exhibit Day, providing exhibitors the opportunity to attend sessions on the second conference day, and interact freely with attendees outside the exhibit room.
- Over two hours on Exhibit Day without scheduled conference programming, providing attendees with dedicated time to visit exhibits.
- Exhibitors will have one, six-foot table for their use. Electricity, wireless internet access, and chairs are included in the exhibitor fee.
- Setup will be the evening of Wednesday, March24, and breakdown will be the evening of Thursday, March 25. Shipping services will be available from the hotel for an additional fee.
- As a part of the conference’s environmental initiative, we ask exhibitors to consider limiting the number of materials they bring and to consider alternative promotional strategies that require fewer resources.
- Exhibitors will be able to include a 50-word description in the conference program.
- Exhibitor package includes one (1) complimentary conference registration. Additional representatives must use normal conference registration and payment procedures.
Space is limited and available on a first come-first served basis. The fee is $1,250 and includes one complimentary conference registration.
Reserved exhibitors include Academic Management Systems, Academic Program International (API), Academic Solutions, American Association of Community Colleges (AACC), American Institute for Foreign Studies (AIFS) American University Center of Provence (AUCP), Anglo-American Educational Services, AMIDEAST, Athena Study Abroad, CEA Global Education , Center for Cross Cultural Studies (CCCS), CMI Insurance,Costa Rica Spanish Institute (COSI), Council on International Education Exchange (CIEE), Cultural Insurance Services International (CISI), Davidson College, Duke University, Education Abroad Network, EducationDynamics,Embassy of Spain - Trade Commission Miami, Foundation for International Education, GlobaLinks Learning Abroad, HTH Worldwide Insurance, IFSA-Butler University, Institute for American Universities (IAU France), Institute for International Education (IIE), Middlebury College, New York University, Platform 3000, School for Field Studies, Sea Education Association, Semester at Sea, Study Abroad Italy, Symplicity Corporation, Syracuse University, Tenon Tours, Terra Dotta, The Triad Group, Undergraduate Program in Central European Studies/CERGE-EI, University of Limerick, University of North Carolina Charlotte, University of Sunshine Coast and University of Virginia.
Click here for more exhibitor information.
Publications
Program: The essential conference resource, the program is distributed to all attendees and used repeatedly. Your logo will be printed on the cover, and you can provide a full-page, full-color ad for the back cover. Reserved by University of Wollongong.
Sponsorship Pages in Conference Program
The conference program offers a great opportunity for Forum supporters to showcase their programs, services, or products. The program is 8.5" x 11" and all sponsorship submissions must allow a .5" page border.
Full-color
Black-and-white
- Full-page: $1,000
- Half-page: $500
- Quarter-page: $250
Black and white sponsorship pages have been secured by Appalachian State University, Center for Cross Cultural Studies (CCCS), College Year in Athens ,Council on International Education Exchange (CIEE), Indiana University, NYU, Sea Education Association, SIT Study Abroad, University of Limerick, University of Sunshine Coast and Workshop on Intercultural Skills Enhancement (WISE).
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How to Reserve
Reserve as soon as possible – opportunities are claimed quickly – by contacting Jen Brown, Assistant Director for Conference and Events, at 717-245-1718 or via email. Invoices will be sent upon reservation for a deposit or the full amount.
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